Fleet & Inventory Coordinator

Community Service Board of Middle Georgia - PEO, Ltd.•Dublin, GA

2d•Onsite

About The Position

The Community Service Board of Middle Georgia is seeking a proactive and detail-oriented Fleet Coordinator! This role is responsible for overseeing the day-to-day operations of the agency’s fleet and equipment inventory across a 16-county service area. This role ensures the safe, efficient, and cost-effective use of agency vehicles while maintaining accurate records, managing vendor relationships, and optimizing the distribution, maintenance, and surplus of agency property. The selected candidate will also serve as the point of contact for internal stakeholders, vendors, and law enforcement regarding fleet and inventory matters and plays a key role in risk mitigation, compliance, and operational performance. This position requires strong organizational, analytical, and leadership skills to ensure all fleet and inventory systems align with agency needs and state/federal regulations. This position is based in Dublin, Georgia.

Requirements

High School Diploma/GED Equivalent
2-5 years of experience managing fleet and asset operations in a multi-site organization
Proven experience collaborating across all levels of the organization, including frontline staff and leadership
Valid Georgia Driver’s License
Effective verbal and written communication skills
Strong interpersonal skills and the ability to work effectively with diverse communities
Ability to work independently and in collaboration with others
Experience with Microsoft 365 Office Products
Ability to organize, prioritize and meet deadlines accordingly

Nice To Haves

Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field

Responsibilities

Responsible for oversight of purchasing, receiving, storing, tracking and distribution of equipment and furniture inventory throughout the agency
Maintain inventory listing in appropriate software including cost, date of purchase, location, etc. and the creation of reports listing the equipment/furniture on hand for use.
Implement measures to optimize inventory control including protecting equipment/furniture from damage within reason.
Build and maintain strong relationships with suppliers, negotiate pricing as needed, and resolve issues related to supply, delivery and/or product quality.
Ensures detailed records on equipment for audit review
Perform physical inventory annually
Oversees surplus of equipment/furniture processing
Coordinates moving equipment between locations
Responsible for the safe, efficient and cost-effective operation of the agency’s vehicle fleet
Selecting, purchasing or leasing vehicles that meet the agency’s needs in collaboration with the finance department.
Managing the surplus disposal of older vehicles.
Scheduling and overseeing preventive maintenance, repairs and ensuring vehicles are safe to operate.
Overseeing cleanliness of vehicles and ensuring proper cleaning is scheduled.
Managing driver training as an instructor and ensuring drivers are following safety regulations and agency policies
Collaboration with program managers for route optimization based on data analysis of information to identify areas for improvement in fuel efficiency, driver behavior and overall fleet performance
Monitor fuel consumption and implement strategies to reduce costs and oversee management of fuel cards
Ensure the fleet adheres to all relevant transportation laws and regulations including updated vehicle maintenance records
Identify and mitigate potential risks associated with fleet operations, such as accidents or vehicle theft
Oversee accident investigations including making recommendations for progressive discipline, if needed
Point of contact for local and state law enforcement communications regarding vehicle incidents
Maintain clear communication with drivers, department leaders, and external stakeholders in regard to vehicle safety and maintenance
Manage inventory fleet of vehicles for sixteen county service area:
Maintains listing of Cost, Date of Purchase, Location and applicable information
Review and classify vehicle expenses including repairs and maintenance, gas purchases and other needs
Prepares and submits annual vehicle report
Oversees vehicle maintenance
Analyze vehicle/transportation needs and make recommendations to management
Manages purchase and surplus process of all vehicles
Coordinates insurance claims on vehicles
Manages all billing related to vehicles
All other duties as assigned