Fleet Coordinator

Miner, LTD • Ocoee, FL

2h • Remote

About The Position

The Fleet Coordinator is responsible for the day-to-day operational management of the company’s vehicle fleet, ensuring compliance with safety standards, contractual obligations, and performance KPIs. This role focuses on efficient scheduling, maintenance coordination, and vendor communication to keep vehicles in optimal condition and available for business needs. The Fleet Coordinator works closely with internal teams and external partners to: Monitor fleet utilization and maintenance schedules, Ensure timely registration, inspections, compliance, support cost control initiatives and process improvements, maintain accurate records in fleet management systems and assist with onboarding new vehicles and retiring old units This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while reinforcing safety and delivering excellent service to internal customers. The Fleet Coordinator reports to the Senior Manager, Fleet & Inventory.

Requirements

• Understanding of vehicle operations. Minimum 2 years experience with corporate fleet vehicles.
• Must be Customer Service oriented.
• Strong organizational skills and attention to detail.
• Proven ability to thrive in a fast paced, technology driven service environment.
• Ability to interact effectively with vendors & employees at all levels, from hourly workers to executives.
• Excellent interpersonal, teamwork, and time management skills.
• Problem-solving skills and ability to prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High School or G.E.D. required.
• The selected candidate will be required to pass a criminal history background check.

Responsibilities

• Coordinate vehicle orders and replacements based on approved fleet plans and business needs.
• Work with fleet vendors and service providers to schedule maintenance, repairs, and ensure timely delivery of vehicles.
• Maintain accurate fleet records, including assignments, mileage, maintenance history, and compliance documentation.
• Monitor and schedule preventative maintenance and DOT inspections to keep vehicles safe and compliant.
• Track and report fleet activity, including maintenance status, upcoming renewals, and vehicle retirements.
• Assist with budgeting support by providing historical expense data and monitoring ongoing costs.
• Analyze telematics and safety data to identify trends and support improvements in driver behavior and compliance.
• Ensure adherence to safety standards and promote a zero-incident culture across fleet operations.
• Support inventory management for vehicle-related equipment, fuel cards, and supplies.
• Collaborate with internal teams to meet operational needs and resolve fleet-related issues quickly.
• Communicate with fleet partners to ensure service quality and resolve escalations.
• Assist with onboarding new vehicles and coordinating mobilization across locations.
• Prepare routine fleet reports for management, highlighting key metrics and upcoming requirements.
• Travel occasionally for site visits, inspections, conferences as needed.
• Other duties as assigned by supervisor.

Benefits

• Competitive pay - Plus incentive opportunities!
• Full benefits package that starts day one - Includes medical, dental, vision, 401K with match, company-paid life insurance and disability coverage.
• PTO and Paid Holidays
• Training and mentoring - Learn from our experts in the industry
• Advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees