Fleet & Equipment Assistant

Mohave County, AZ•Kingman, AZ

43d•$15 - $20•Onsite

About The Position

The Mohave County Public Works-Equipment/Fleet Division is seeking to hire a Fleet & Equipment Assistant/Office Assistant Senior. We are located at 3715 Sunshine Drive, Kingman, AZ. Our Mission: To maintain and repair all County vehicles and equipment to OEM standards or better; to provide safe and reliable transportation to all Mohave County Divisions and personnel that are required to utilize the vehicles and/or equipment. Fleet & Equipment Assistant/Office Assistant -> Salary Range 6 Step 1-8 $15.00 - $18.45/hr. Fleet & Equipment Assistant/Office Assistant Senior-> Salary Range 8 Step 1-8 $16.53 - $20.34/hr. Monday-Friday 7:00am-4:00pm Weekends and holidays off.

Requirements

High School diploma/ GED (General Education Degree).
Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping.
OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
High School Diploma/GED (General Education Degree).
Minimum of Three (3) years of progressively responsible administrative support experience.
Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization.
OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
English grammar, spelling and basic math.
Standard office practices, procedures and equipment.
Computers and software programs to include use of electronic spreadsheet and word processing applications.
Knowledge of PowerPoint operations, both fixed and portable.
Thorough knowledge of office administration functions.
Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment.
Communicating and maintaining professionalism with the public, co-workers, and work contacts.
Effectively perform the responsibilities of the specialty field and the position.
Create and maintain efficient filing and indexing, referencing and case management systems.
Use good judgment in applying established guidelines to solve work problems.
Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions.
Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities.
Ability to use computer terminals to input data and obtain data from the computer during on-line operations.
Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality.
Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
Work and communicate effectively with all people contacted in the course of work.
Understand and carry out complex written and oral instructions.
Type accurately and at a speed necessary to fulfill job responsibilities.

Responsibilities

As assigned, assigns, trains, oversees, or directly supervises and reviews the work of subordinate clerical and office employees.
May assist in interviewing and screening applicants and recommending disciplinary actions.
Establishes work procedures and priorities.
Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
Establishes and maintains standards, procedures, and techniques for efficiency of work.
Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources.
Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.Coordinates meetings and takes minutes.
Establishes and maintains filing, indexing and cross-referencing systems.
Review incoming and outgoing computer data for accuracy, completeness and quality.
Scans and faxes related documents.
Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
Maintains purchasing records or reports, allocates expenses and prepares expense reports.
As required, pays invoices, tracks budget, and prepares change orders and payment applications.
Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications.
Verifies and checks work for completeness and accuracy and resolves errors and omissions.
Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
Prepares submittals for review and tracks assigned projects.
Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
Performs assigned research for the delegated area.
Operates common office machines to include computer keyboards and related peripheral equipment.
Present and conduct themselves in a professional manner at all times.
Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.
Administrative support to division staff as assigned, including but not limited to, ordering, membership processing, document reporting and distribution, mail processing, and division email management.
Credit card and Claims processing.
Records management to include setting up files, tracking flow of records, distributing records as needed, maintaining archives in electronic version and hard copy as needed, and updating established databases.
Vehicle registration.
Office supply ordering.
Yearly asset inventory.
Performs check deposits.
Assist with yearly fire extinguisher certification.
Prepare vehicle packets.
Dog Days Representative: plans & coordinates activities for event.
Follows and adheres to State of Arizona records retention, transfer & destruction schedules-handles destruction.
Manages Fleet Carpool rental fleet to include: reservations, pick up and return, coordination with Fleet shop and checking vehicle safety equipment.
Managing new vehicle disbursements and turn in vehicles.
Updating insurance cars as needed.
Incident & accident management to include pictures, documentation, and repair quotes.
Auction executive to include preparing documentation for the Board of Supervisors, property transfer forms as needed, managing bill of sale workbook, uploading picture documentation, checking people out during auction pick up.
Managing fuel usage to include setting up fuel fobs, ordering WEX cards, any manual fuel entry entering fuel & DEF pricing, and importing fuel & DEF transactions.
Work order maintenance, filing and various data entry.
Assisting with vehicle shuttling for repairs.
Will participate in any division related projects as needed.
Must have strong customer service and problem-solving skills.