Fleet Coordinator

Regional Water Authority•New Haven, CT

About The Position

Our purpose is to make life better for people by delivering water for life. Our mission is to provide customer with high-quality water and services at a reasonable cost while promoting the preservation of watershed lands and aquifers. Our vision is to be an innovative water utility that sustains life, strengthens our communities and protects natural resources for future generations. Our STARS values are Service, Teamwork, Accountability, Respect and Safety. About the RWA: At the South-Central Connecticut Regional Water Authority (RWA), we provide more than just water—we deliver life-sustaining resources to nearly 430,000 consumers every day. As a nonprofit public corporation driven by our commitment to excellence and community, we take pride in being responsible stewards of over 28,000 acres of watershed land, ensuring the sustainability of our environment for future generations. Guided by the principles of Conscious Capitalism, we believe in the power of business to make a positive impact on the region we serve. When you join RWA, you have more than a job, you have a purpose and will become part of a team that values integrity, environmental stewardship, and community service. You’ll work with purpose, knowing that every drop of water we deliver makes a difference, and that our customers trust us to uphold the highest standards of reliability, sustainability, and care. JOB SUMMARY: Support the Fleet department in all daily activities. Responsible for the coordination of maintenance and repairs, payroll, invoicing and recordkeeping.

Requirements

Understanding of the Authority’s business and safety processes related to Fleet Equipment.
Excellent communication skills verbal and written.
Ability to master applications including UMAX, All Data and Dossier.
Ability to work independently and exercise sound judgment in performing duties.
Ability to organize, gather and analyze data.
Ability to use office software (Access, Excel, Word, Outlook reporting software) and Scribe, SalesPad and GIS system; records-keeping.
Maintain valid Connecticut motor vehicle operator’s license.

Nice To Haves

Bachelor’s degree in appropriate field or equivalent experience preferred

Responsibilities

Assist in scheduling and coordinating all preventative/emergency maintenance and repairs for all RWA vehicles and equipment
Update and support all Fleet records including registrations, emissions and insurance cards for all RWA Fleet vehicles and equipment including Well Services.
Assist the Fleet Manager in scheduling and coordinating appointments and workorders for all external customers, including calls to customers.
Track and record payments for outside repair services for employees and external customers
Generate UMAX invoices for all outside repairs.
Generate work orders in Dossier fleet maintenance program for RWA vehicles
Generate repair orders and invoices for outside repair services in Alldata program
Process vendor invoices and requisitions accurately and timely, ensuring their proper accounts.
Provide back-up for the Fleet Manager in his absence.
Participates in the on-call rotation to handle after-hours calls for resolution of problems or emergencies.
Keep all files up to date for the Fleet vehicles and equipment.
Assist with budget numbers and tracking for O&M and Capital Budgets.
Compile and organize data for detailed reports utilized by other departments.
Provide telephone coverage to ensure a high level of customer service satisfaction
Provide back-up for Payroll approval.
Handle all customer service inquiries at Fleet Department window including administering pool vehicles
Other duties as necessary to accomplish the strategic initiatives and mission, vision and values of our organization.