Fleet Business Support

State of Nebraska•Lincoln, NE

2d•$19

About The Position

Are you looking for a rewarding administrative role within a team dedicated to maintaining and enhancing Nebraska's Heavy Highway Equipment? At the Nebraska Department of Transportation's (NDOT) Operations Division, we are seeking an organized, energetic, and detail-oriented individual who thrives in a collaborative environment. Your role will be crucial in supporting the day-to-day operations of our Heavy Equipment area, working closely with colleagues who share a commitment to excellence and efficiency. This position offers the unique opportunity to be at the heart of our operations, where your efforts directly contribute to the support and success of our equipment that keeps our highways maintained and safe for the public. We reward our employees' hard work with a friendly and supportive work environment and a comprehensive benefits package that includes: • State-matched retirement contribution of 156% • 13 paid holidays • Generous leave accruals that begin immediately • Military leave • Tuition reimbursement program • Dependent tuition reimbursement program with partnering Nebraska community colleges • Public Service Loan Forgiveness Program (PSLF) through the Federal government • 79% employer-paid health insurance plans • Dental and vision insurance plans • Employer-paid $20,000 life insurance policy • Wide variety and availability of career advancement as the largest and most diverse employer in the State • Opportunity to be part of meaningful work and make a difference through public service • Training and Development based on your career aspirations • Job security and stability, even during times of economic hardship • Employee Assistance Program • Fun, inviting teammates • Free parking

Requirements

Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.
Regular and reliable attendance is required.
Knowledge of: Program-administrative policies and guidelines of the employing agency. Administrative and office processes and procedures, and associated computer applications such as word processing, file management, record keeping, and database management. Customer service processes and principles. Specialized processes and terminology associated with assigned work.
Skills in: Active listening, asking questions, and understanding instructions. Using word processing, creating spreadsheets, charts, graphs, and reports. Manage time, schedules, and priorities. Monitor and assess program performance. Apply critical thinking techniques.
Ability to: Communicate/exchange information and ideas with others effectively and work together to formulate ideas in a team environment for a common goal. Interpret and apply policies, procedures, and regulations. Create charts, graphs, and/or reports using word processing or other computer applications. Summarize technical data and results of research into reports. Track and monitor information. Retrieve information from a variety of sources. Coordinate resources and people. Maintain confidential records.

Nice To Haves

Experience with problem-solving, formulating, and recommending alternative courses of action.
Experience with customer service and organizational expertise with attention to detail and accuracy.
Experience with Excel, Word Processing, asset management systems, JDEdwards/E1, and the State Computer system preferred.

Responsibilities

Provide administrative support to all fleet unit Managers and assist with recordkeeping and projects.
Interact with equipment vendors and staff in our districts throughout Nebraska.
Work within a team to create and maintain the detailed Heavy Equipment inventory, using budgeting and tracking spreadsheets and various programs, which include E1/JD Edwards and Lucity.
Read and interpret State Equipment Contracts, ensuring the correct costs before processing the new equipment.
Process documentation for new equipment, including payment of invoices, licensing, titles, registration, insurance, warranties, specifications, recalls, preventative maintenance, and fuel cards.
Support the Fuel System Manager by researching, problem-solving, and documenting fuel purchases for State vehicles.
Process incoming equipment in preparation for the Surplus Auction.
Run reports and problem-solve to ensure accuracy.
Perform other duties as assigned.

Benefits

State-matched retirement contribution of 156%
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and Development based on your career aspirations
Job security and stability, even during times of economic hardship
Employee Assistance Program
Fun, inviting teammates
Free parking