Fleet and Equipment Manager

Coachella Valley Water District•Palm Desert, CA

17d

About The Position

Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Fleet and Equipment Division, including short and long term planning, implementation, evaluation and modification of programs that encompass fleet and equipment services with District-wide impacts; participates in the development of policies and strategies for division operations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Assistant Director of Operations and Maintenance, Facilities, in areas of expertise; and performs related work as required.

Requirements

Bachelor's degree from an accredited college or university with major coursework in public or business administration or a closely related field.
Six (6) years of progressively responsible fleet acquisition, maintenance and repair experience, four (4) of which should be in a program management capacity.
Possession of a valid California Driver's License, to be maintained throughout employment.
Possess, or obtain within 24 months of appointment, Accreditation as a Certified Fleet Manager by the National Association of Fleet Administrators, to be maintained throughout employment.
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
Principles and practices of budget development and administration.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
Principles and practices of contract administration and management.
Principles, practices, methods, and techniques involved in fleet maintenance and repair services for a large and varied fleet program including best practices related to preventative maintenance and shop operation standardization.
Principles, methods, and practices associated with vehicle acquisition and management of a large vehicle and equipment operations.
Vehicle and equipment capabilities and current developments and models available in the industry.
Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
District and mandated safety rules, regulations, and protocols.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Operational characteristics, and the safe and proper use of, machinery, tools, equipment, and materials necessary to perform assigned duties.
Plan, organize, oversee, and manage the staff and operations of the Fleet and Equipment Division.
Develop and implement goals, objectives, practices, policies, procedures, and work standards.
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Provide administrative, management, and professional leadership for the division.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Plan, manage, direct, and integrate a large, varied, and complex vehicle and equipment services program.
Analyze complex operational and administrative problems, evaluate alternatives, and recommend or implement effective courses of action.
Design, develop and implement a comprehensive preventative maintenance program.
Plan, organize and direct a fleet acquisition program including development of complex and specialized specifications.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Analyze, interpret, summarize, and present technical information and data in an effective manner.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Effectively represent the division and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Responsibilities

Plans, manages, and oversees the daily functions, operations, and activities of the Fleet and Equipment division; ensuring safe, reliable and economical operation of vehicles and equipment efficient and cost effective fleet replacement and procurement strategies as well as compliance with applicable rules and regulations.
Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with District specifications and service quality.
Prepares vehicle and equipment specifications to meet the needs of various departments in compliance with state and federal regulations.
Effectively develops and procures the annual capital improvement requirements of the fleet including accessories required for full operation.
Ensure mandated preventative maintenance plans are followed to enable extension of the useful life of assets and strategic optimization of the salvage values of vehicles and equipment no longer needed.
Directs, plans, and coordinates the District's vehicle disposal program, provides oversight and direction for public vehicle sales in coordination with procurement staff.
Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
Serves as a liaison for assigned functions with other District departments, divisions, and outside agencies.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in fleet and equipment procurement and maintenance; researches emerging products and enhancements and their applicability to District needs.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
Directs the establishment and maintenance of working and official division files.
Observes and complies with District and mandated safety rules, regulations, and protocols, and ensures staff do the same.
Performs other duties as assigned.