Fleet and Equipment Coordinator
About The Position
At Tasman Inc, we support complex environmental, construction, and field operations across the U.S. from our Denver headquarters. Our success comes from strong people, reliable systems, and a commitment to doing things the right way—especially when it comes to safety and readiness in the field. The Fleet & Equipment Coordinator plays a critical behind-the-scenes role in keeping Tasman’s field teams moving. This position blends hands-on field support with administrative and compliance responsibilities to ensure trucks, equipment, and drivers are properly set up, maintained, documented, and ready to go. If you’re someone who enjoys problem-solving, juggling multiple priorities, and supporting operations from both the yard and the office—this role is for you.
Requirements
- High school diploma or equivalent
- 2+ years of experience in fleet coordination, equipment management, logistics, or operational support
- Strong organizational and time-management skills
- Working knowledge of vehicle maintenance and inspections
- Comfort working with administrative systems and spreadsheets
- Clear communication style and a customer-service mindset
- Ability to troubleshoot issues and follow them through to resolution
- Valid driver’s license and authorization to work in the U.S.
Nice To Haves
- Experience supporting DOT-regulated fleets
- Familiarity with GPS tracking systems, fuel cards, or fleet management software
- Experience in construction, environmental, or field-services environments
Responsibilities
- Coordinate truck deliveries and returns with transport vendors
- Conduct pre- and post-delivery truck inspections
- Complete truck setups including decals, numbering, GPS units, safety kits, binders, fuel cards, and boosters
- Shuttle trucks for maintenance, repairs, and servicing
- Coordinate DOT inspections for trucks and trailers
- Respond to breakdowns, service issues, and field requests
- Perform regular truck inspections and cleaning
- Assist teams in sourcing replacement trucks when needed
- Manage small equipment inventory (filters, calibration gas, parts, etc.)
- Place equipment orders and coordinate repairs
- Perform inspections and basic troubleshooting when possible
- Coordinate equipment drop-offs, pick-ups, and deliveries
- Support GPS tracker installation and maintenance on assets
- Process POV insurance approvals and assignments in Paycom
- Review MVRs and onboard new drivers
- Remove terminated drivers from insurance and tracking systems
- Maintain driver qualification files
- Update truck files and maintenance records
- Add/remove vehicles, trailers, and equipment in insurance and tracking systems
- Code fleet- and equipment-related invoices for Accounts Payable
- Maintain fleet utilization and financial tracking spreadsheets
- Support ordering and setup of trucks, fuel cards, and GPS units
- Respond to ad hoc requests from project managers and field leaders
- Assist with B2B campaign support as assigned
- Support annual activities such as registrations, renewals, and policy or training updates
Benefits
- Group health coverage
- 401(k)
- Paid vacation and paid sick time
- Company-sponsored paid holidays
- A role that keeps you connected to field operations without being stuck behind a desk
- A team that values reliability, accountability, and teamwork
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
251-500 employees
