Fleet Administrator
About The Position
ARS is seeking a detail-oriented and proactive Fleet Administrator to support the efficient operation of our national fleet of vehicles and equipment. Reporting to the Fleet Director, this role will be responsible for coordinating administrative tasks related to fleet data management, compliance tracking, maintenance coordination, and vendor support. This is a great opportunity to contribute to the success of a dynamic and growing organization by ensuring the accuracy, organization, and smooth operation of critical fleet functions.
Requirements
- 2+ years of experience in an administrative or coordination role, preferably in logistics, maintenance, or fleet management
- Microsoft Office Suite (especially Excel) proficiency is required
- Strong attention to detail and organizational skills
- Ability to multitask in a fast-paced environment
- Clear communication skills and comfort working with cross-functional teams
Nice To Haves
- Familiarity with fleet management systems, asset tracking tools is a plus
Responsibilities
- Maintain and update the fleet asset database for all vehicles and equipment, from acquisition to disposal
- Ensure data accuracy across multiple systems and reports
- Track, organize and maintain fleet-related documentation, including titles, registrations, insurance certificates, inspection records, and lease/finance agreements
- Ensure compliance with DOT, OSHA, and other local/state/federal regulations
- Assist in tracking service intervals and liaising with national maintenance provider and internal site resources on issues, delays, and non-compliance
- Assist field with all fuel card issues, such as new pins, new cards, fraud, etc.
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
