Fleet Administrator

Crystal Clean•Hoffman Estates, IL

52d•$50,000 - $65,000

About The Position

A Fleet Administrator is responsible for managing and coordinating the operations of a company's fleet of vehicles. This role ensures that all vehicles are maintained, tracked, and utilized efficiently, supporting the organization's logistical and transportation needs.

Requirements

Prior experience in fleet management, logistics, or a related field is highly desirable.
Proficiency in fleet management software, Microsoft Office Suite, and other relevant technologies.
Strong ability to analyze data, generate reports, and make informed decisions based on key metrics.
Excellent verbal and written communication skills, with the ability to interact effectively with drivers, management, and suppliers.
Highly organized with the ability to multitask and prioritize tasks efficiently.
Strong problem-solving skills with the ability to develop effective solutions to logistical challenges.
Meticulous attention to detail, ensuring accuracy in record-keeping and compliance.

Responsibilities

Process invoices related to fleet charges
Audit and maintain Prepass and toll transponders
Make equipment transfers in all applicable systems
Complete and manage data for new vehicles added to FMS/Telematics system
Coordinate new asset equipment deliveries (transponders, ELD, plates, fuel cards)
Manage access to fuel system, including issuing and termination of PINs for company personnel
Facilitate field requests for regulatory items IFTA, cab cards, etc.
Monthly accruals and financial report preparing
Assist with data integrity in FMS
Participate in lease reviews for new equipment
Process HVUT 2290 renewal
Process IFTA Renewal
Registration renewals with vendors
Review L&T reports and assist locations with prerequisites
Update delivery reports for new equipment
Participate and provide input for annual insurance renewal
Annual IRP renewal
Other duties as assigned