Fleet Administrative/Operations Coordinator - Carter Myers Automotive

Carter Myers Automotive•Lynchburg, VA

12d

About The Position

The Fleet Administrative/Operations Coordinator plays a key role in supporting the Commercial Fleet Sales Manager and ensuring an efficient, organized, and compliant fleet sales operation at Carter Myers Automotive. This position is responsible for vehicle inventory activities, pre-delivery inspections, inside sales support, and coordination of fleet logistics. The ideal candidate is detail-oriented, customer-focused, and comfortable working both in the field and in an office environment. About Carter Myers Automotive (CMA) Carter Myers Automotive is a family and employee-owned company proudly serving Virginia, Maryland, West Virginia, and North Carolina since 1924. Our locations include Charlottesville, VA; Lexington Park, MD; Lynchburg, VA; Martinsburg, WV; Richmond, VA; Rocky Mount, NC; Staunton, VA; Williamsburg, VA; and Winchester, VA. CMA represents top brands including Toyota, Cadillac, Chevrolet, GMC, Honda, Hyundai, Kia, Lincoln, Nissan, Subaru, Volkswagen, Volvo, Chrysler, Dodge, Jeep, Ram, Ford, and Buick.

Requirements

Experience in automotive, fleet operations, logistics, or related field preferred.
Strong organizational and documentation skills with high attention to detail.
Ability to manage multiple tasks and prioritize deadlines effectively.
Excellent communication and customer service skills.
Proficiency with dealership management systems (DMS), CRM tools, or willingness to learn.
Valid driver’s license with clean driving record.
Ability to travel 25–50% within Central Virginia.
Associate or bachelor’s degree from an accredited college or university required

Responsibilities

Assist with inspection of new and used fleet units prior to customer delivery to ensure quality and accuracy.
Maintain inventory records for new and used commercial vehicles.
Stock vehicles in dealership management systems with accurate details and documentation.
Coordinate fleet logistics, including scheduling transport drivers and managing vehicle deliveries.
Provide inside sales assistance, including preparing quotes for government agencies and commercial clients.
Support the Commercial Fleet Sales Manager with proposal preparation, bid documents, and customer follow-up.
Communicate professionally with municipal, state, and commercial partners regarding availability, timelines, and vehicle specifications.
Maintain and organize complex government and regulatory compliance documentation required for public-sector fleet sales.
Assist with record-keeping for bids, contracts, warranties, and delivery documents.
Ensure all required documentation is completed accurately and submitted within required timelines.