Fleet Administration Specialist

Allegiance Crane & Equipment•Webster, TX

19d

About The Position

Allegiance Crane & Equipment is a leader in the crane industry and currently seeking a Fleet Administration Specialist to join our corporate team in the Clear Lake area. This position will assist in administering and coordinating motor vehicle fleet operations and prepare and maintain accurate records of vehicles, insurance, and required regulatory filings and reporting and will report to the Director of Asset Management. Applications accepted from local candidates only.

Requirements

Strong attention to detail and a commitment to accuracy.
Strong interpersonal skills required to collaborate effectively across various branches and departments.
Experience in roles demanding accuracy in data entry.
Experience with purchase orders
Familiarity with DOT and licensing requirements helpful
Capability to quickly learn new software applications and facilitate smooth transitions during software conversions or upgrades.
Proficiency in accounting principles
Must have the ability to multitask
Must be able to sit at a computer, read computer screen, and input information for long periods of time.
Sharing office space is a possibility.
Some light travel could be required.
Must be able to move about office as needed.
Must be able to lift up to 5 pounds.

Responsibilities

Maintain a database of all maintenance capex expenditures
Create and communicate all capex PO’s, process receivers, and work with AP on any necessary adjustments
Maintain the database for all equipment and vehicles for insurance purposes
Obtain and track all titles, Bill of Sales, and MSO’s for incoming equipment
Ensure all certifications and documentation is received for all new equipment. Maintain an electronic file for these documents
Assign new asset numbers for new equipment
Purchase Orders for new assets
Assist with the monthly reporting to the branches
Maintain Rate of Return file – including all new assets and budgeting information
Work with Fleet Maintenance to ensure DOT and licensing requirements are met for fleet
Utilize Enterprise for maintenance issues
Maintain database in Tenna
Add new assets to Nex Gen, ensure the proper location is being utilized, and assist with other conversion needs when necessary