Fleet Admin - Hybrid - CA Only
About The Position
The Fleet Admin is responsible for supporting all aspects of Race's vehicle fleet, from maintenance and repair to fuel management and driver training ensuring that it runs efficiently and cost-effectively. The Fleet Admin maintains a detailed database of all vehicles and their maintenance records, managing fuel and maintenance expenses, and overseeing the dispatch of vehicles to various locations. The Fleet Admin is also responsible for scheduling repairs and maintenance, managing the company's fuel card program, and monitoring driver behavior and performance. The role requires excellent communication skills, as the Fleet Admin will be responsible for coordinating with various teams within the company, including HR, IT, Finance, and Operations. Availability to work nights, weekends, holidays, and overtime as needed to support emergency response, outage restoration, and urgent maintenance for 24/7 operations.
Requirements
- Eligibility for US Employment without sponsorship
- Minimum of 18 years of age
- A valid driver's license, subject to successful verification through a DMV check, is mandatory
- At least 2-3 years of experience in fleet management or a related field
- Experience with vehicle maintenance and repair, fuel management, and asset tracking systems
- Mastery in the use of fleet management software and data analytics tools
- Proficiency in accurate and efficient data entry
- Availability to work nights, weekends, holidays, and overtime as needed to support emergency response, outage restoration, and urgent maintenance for 24/7 operations
- The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
- Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
- Functional use of common office equipment, computers, and office software
Nice To Haves
- Associate degree (A.A.) in a related field of study is preferred, or an equivalent combination of education and experience will be considered
- Knowledge of local and state regulations related to fleet management and transportation a plus
- Proficiency in the use of Fleetio and Geotab is strongly preferred
- Proficiency in Spanish Language desirable
Responsibilities
- Monitors the allocation and safe utilization of fleet vehicles and equipment
- Schedules vehicle maintenance and repair, coordinating with service providers to ensure operational readiness
- Manages fuel cards, monitors fuel consumption in compliance with company policies
- Maintains an accurate record of all vehicles, including purchase dates, service history, and resale values
- Generates reports on fleet performance, such as fuel efficiency, vehicle utilization, and maintenance costs
- May also assist with the procurement, maintenance, and disposal of fleet vehicles and equipment
- Ensures all drivers possess valid licenses and adhere to the company's driving standards
- Assists in coordination of insurance claims
- Oversees the dispatch of vehicles, manages vehicle availability, and collaborates with other departments to meet operational requirements
- Stays updated with the latest trends and technologies in fleet management
- Identifies new opportunities for improvement and implements best practices to optimize fleet operations
- Maintains vehicle/equipment pre-op/post-op to be prepared to perform required duties
- Maintains a clean driving record as defined by the current fleet insurance underwriter
- Spends a significant portion of the workday traveling in a vehicle visiting various locations and spending time both indoors and outdoors, including businesses and/or residents depending on the nature of the job
- Availability to work nights, weekends, holidays, and overtime as needed to support emergency response, outage restoration, and urgent maintenance for 24/7 operations.
- Adheres to safety protocols and guidelines outlined in the Race employee handbook and job description to promote a safe work environment
- Additional duties as required.
Benefits
- 100% Company-Paid Medical and Dental Benefits
- Free Fiber Internet Service
- Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
