Fixed Assets Accounting Coordinator

Volusia Sheriff's Office•Deland, FL

21h•$61,738

About The Position

The Fixed Asset Accounting Coordinator is responsible for maintaining accurate and timely records of the organizations capital assets. This role supports the full lifecycle of fixed assets from acquisition and capitalization through depreciation, transfers, and disposals. The coordinator ensures compliance with company policies, accounting standards, and internal controls while working closely with departments such as Purchasing, Accounts Payable, Operations, and Finance. This position plays a key role in month-end close, audit support, and continuous improvement of asset management processes.

Requirements

Associates degree in accounting, finance, or related field, AND One (1) year of experience with fixed asset accounting and/or general ledger accounting.
May be required to successfully complete and pass required skills testing.
Background Screening: This position will require an extensive background investigation.
Proficiency in Excel and financial software applications.
Strong attention to detail and accuracy in data management.
Ability to prepare asset roll-forward schedules, depreciation reports, and month-end close journal entries.
Ability to establish and maintain organized and compliant accounting records.
Ability to prepare accounting reports and statements of moderate complexity.
Ability to analyze financial transactions and determine appropriate accounting treatment.
Ability to make day-to-day decisions concerning treatment of financial transactions.
Ability to learn and apply legal, administrative, and procedural regulations related to the Volusia Sheriffs Office.
Ability to make decisions in accordance with laws, regulations, or policies.
Ability to serve the public and respond to inquiries regarding operations of the Section/Unit.
Ability to read and comprehend technical and professional manuals and journals, financial reports, abstracts, legal documents, memos, instructions, and letters.
Ability to accurately enter and maintain data in financial systems.
Ability to speak, read, and write English.
Ability to write and speak clearly and concisely to relay information, data, and details to others.
Ability to interact effectively with others.
Ability to provide exceptional customer service.
Critical thinking, decision-making, and problem solving.
Sound judgment and discretion in handling confidential or sensitive information.
Ability to prioritize tasks and manage multiple responsibilities.
Strong ethics, integrity, and reliability.
VSO General Orders and procedures.
ERP financial and asset management systems.
CIP/WIP processes and conversion to capital assets.
GAAP and GASB requirements applicable to governmental accounting.
Laws, rules, and regulations governing fiscal recordkeeping in the public sector.
Knowledge of computers, spreadsheets, and other financial software.
Principles of auditing and internal control.
Modern office practices, procedures, and equipment.
Business English, spelling, punctuation, and arithmetic.
Ability to identify and utilize internal and external resources.
Manual dexterity.
Ambulate independently.
Sit for extended periods of time.
Utilize a computer/keyboard for extended periods of time.
See at normal range or with reasonable accommodation.
Hear at normal range or with reasonable accommodation.
Occasionally bend, squat, reach, grasp.
Occasionally lift up to twenty pounds (20 lbs.).

Nice To Haves

Bachelors degree in accounting, Finance, or related field PREFERRED .
A comparable amount of education and experience may be substituted for the minimum requirements.

Responsibilities

Review purchase orders, invoices, and supporting documentation to determine proper capitalization in accordance with agency policy, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards.
Record capital asset acquisitions in the fixed asset system, ensuring accurate classifications, useful life assignments, funding source identification, and asset category.
Coordinate with Purchasing and Accounts Payable to verify completeness and accuracy of asset documentation.
Perform asset tagging functions, including assigning property numbers and ensuring timely recording prior to placement into service.
Collaborate with Fleet, IT, and operational divisions regarding fixed assets.
Maintain and monitor depreciation schedules for all capital asset classes.
Perform year-end depreciation processing within the fixed asset subledger.
Review accumulated depreciation balances for accuracy and reasonableness.
Process and document asset transfers between departments, funds, and/or locations.
Record reclassifications of assets as necessary.
Maintain documentation supporting custody and departmental changes.
Review and process asset disposals and trade-ins.
Perform monthly reconciliation between the fixed asset subledger and the general ledger.
Investigate and resolve discrepancies between systems in a timely manner.
Prepare adjusting journal entries related to capital assets, depreciation, and reclassifications.
Prepare capital asset roll-forward schedules and support documentation for annual audit.
Support preparation of financial statement footnotes related to capital assets.
Maintain documentation to ensure audit readiness and compliance with internal control standards.
Assist departments with asset inventory verification and documentation requirements.
Provide guidance to divisions regarding capitalization thresholds, tagging procedures, and asset control policies.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County, and local ordinances.
Performs other duties as assigned.