Fiscal Technician

Administrative Office of Pennsylvania Courts • Philadelphia, PA

5d • Hybrid

About The Position

This position within the Superior Court Executive Administrator’s Office is responsible for the proper and timely recording of court-related financial transactions as well as personnel functions. The Fiscal Technician will work under the direction of the Court’s Executive Administrator and must possess the ability to work both independently and as part of a team, with an enhanced level of professionalism and attention to detail. Typical Duties Maintain a high level of proficiency with Workday and ASAP systems and must be able to perform all routine tasks on both personnel and fiscal functions in those systems. Primary job duties include performing the core functions of the Superior Court financial operations including, but not limited to the following ASAP functions: Processing invoices charged against contracts, purchase orders, and miscellaneous encumbrances; Processing routine business invoices (UPS, FedEx, Verizon, Verizon Wireless, and office supply invoices); Maintaining accurate information on vendors; Processing business expenses and corporate credit card purchases; Reviewing and processing invoices related to leases (including rent), parking, leased equipment and maintenance invoices for office equipment; Processing subscriptions for Westlaw, Lexis and related information services; Submitting and posting voucher transmittals; Submitting accurate refunds of expenditures; and, Submitting accurate Revenue transmittals. Additional job duties include supporting some of the core functions of the Superior Court personnel operations including, but not limited to the following Workday functions: Posting job requisitions; Setting up job interviews with candidates; Onboarding new hires; Performing employee transfers when approved; Analyzing salaries across Superior Court; Entering promotions and other changes to personnel; Processing terminations of employment when approved; Tracking internships; Processing retirements; and Setting up annuitants. Commensurate with the level of experience, this position must be able to identify problems and spot potential issues with Executive Administrator operations (financial and personnel). This position must be able to communicate clearly with Superior Court staff about Executive Administrator operations when required. Performs related work as required.

Requirements

• Associate’s degree from an accredited college or university
• Three years of clerical experience within a professional setting
• An equivalent combination of education, experience, and/or training may be considered
• Ability to maintain a high level of integrity and professionalism in the performance of job duties
• Ability to work independently, meet deadlines, and prioritize tasks, with an attention to detail
• Ability to develop and maintain effective work relationships
• Proficiency with Microsoft Office applications (Word, Excel, and Outlook)
• Ability to sit and perform data entry throughout the workday
• Satisfactory criminal background check required

Nice To Haves

• Enhanced level of professionalism when interacting with judicial personnel and vendors

Responsibilities

• Processing invoices charged against contracts, purchase orders, and miscellaneous encumbrances
• Processing routine business invoices (UPS, FedEx, Verizon, Verizon Wireless, and office supply invoices)
• Maintaining accurate information on vendors
• Processing business expenses and corporate credit card purchases
• Reviewing and processing invoices related to leases (including rent), parking, leased equipment and maintenance invoices for office equipment
• Processing subscriptions for Westlaw, Lexis and related information services
• Submitting and posting voucher transmittals
• Submitting accurate refunds of expenditures
• Submitting accurate Revenue transmittals
• Posting job requisitions
• Setting up job interviews with candidates
• Onboarding new hires
• Performing employee transfers when approved
• Analyzing salaries across Superior Court
• Entering promotions and other changes to personnel
• Processing terminations of employment when approved
• Tracking internships
• Processing retirements
• Setting up annuitants
• Identify problems and spot potential issues with Executive Administrator operations (financial and personnel)
• Communicate clearly with Superior Court staff about Executive Administrator operations when required
• Performs related work as required.

Benefits

• 35-hour work week
• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year
• Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans
• Telework may be available up to 2 days per week after training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree