Fiscal Specialist III - Roads and Drainage

Polk County•Winter Haven, FL

14d

About The Position

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below: ILLUSTRATIVE DUTIES Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures. Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations. Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines. Prepares, maintains, and monitors grant and budgetary controls of allocated funds. Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval. Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county. Uses independent judgment in placement of funds to specific account. Prepares and produces monthly financial reports, budget audit/reports and transfers. Prepares annual report of receipts and vouchers for auditing supervisor. Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data. Assists in development of systems and procedures. Assists with gathering information and performs special investigations related to various projects/programs and presents the information in a reporting, statistical and/or fiscal format for evaluation and analysis purposes. Advises Director, Managers, Supervisors, Leads, and any other non-financial personnel regarding county processes and procedures related fiscal matters. Writes and distributes division fiscal related administrative memoranda. Monitors status of all division contracts and bids and ensures all required documentation is received by Procurement in a timely manner. Serves as a contact for administrative issues relating to P-card, such as assistance with declines and question regarding P-card procedures. Monitors and processes monthly P-card statement allocation. Scans all financial records into the records management system after processing. May assist in training. Performs related duties as required.

Requirements

Bookkeeping principles and purchasing procedures.
Record keeping methods, practices, and procedures.
Office practices, procedures, and equipment.
English, punctuation, spelling, and arithmetic.
Make accurate mathematical calculations.
Maintain accounting records and prepare reports.
Understand and follow written and oral instructions.
Maintain an effective working relationship with the public and other employees.
Type, utilizing personal computers, related software, and other office equipment of the assigned work unit.
Work independently and adhere to prescribed routines and practices.
Develop effective work methods and procedures.
Prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
Oversee the work of others.
Graduate of an accredited high school or possess an acceptable equivalency diploma.
Have a minimum of five (5) years bookkeeping or related responsible accounting/fiscal experience, including a minimum of one (1) year of accounting, governmental administrative or related business administration experience which includes budget preparation.
A comparable amount of training and related experience may be substituted for the minimum qualifications.
Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
Must have a valid driver’s license and be able to secure a valid Florida driver’s license at time of employment within this classification.
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

Responsibilities

Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.
Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines.
Prepares, maintains, and monitors grant and budgetary controls of allocated funds.
Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval.
Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
Uses independent judgment in placement of funds to specific account.
Prepares and produces monthly financial reports, budget audit/reports and transfers.
Prepares annual report of receipts and vouchers for auditing supervisor.
Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.
Assists in development of systems and procedures.
Assists with gathering information and performs special investigations related to various projects/programs and presents the information in a reporting, statistical and/or fiscal format for evaluation and analysis purposes.
Advises Director, Managers, Supervisors, Leads, and any other non-financial personnel regarding county processes and procedures related fiscal matters.
Writes and distributes division fiscal related administrative memoranda.
Monitors status of all division contracts and bids and ensures all required documentation is received by Procurement in a timely manner.
Serves as a contact for administrative issues relating to P-card, such as assistance with declines and question regarding P-card procedures.
Monitors and processes monthly P-card statement allocation.
Scans all financial records into the records management system after processing.
May assist in training.
Performs related duties as required.