Fiscal Specialist 2 – UWMed Clinical Business Systems
About The Position
UWMedicine Clinical Business Systems (CBS) has an opportunity for a Fixed Duration Fiscal Specialist 2. Work Schedule 40 hr/week Fixed Duration (Up to 1 year) Hybrid Schedule (On site at least 3 days per week) DEPARTMENT DESCRIPTION Clinical Business Systems (CBS) within Patient Care Services supports HMC leaders and units with end-to-end fiscal and administrative services—including payroll processing, HR transactions, personnel file management, leave coordination, and reporting—to ensure accurate, timely, and compliant operations across a high-volume environment. POSITION HIGHLIGHTS • Lead accurate, on-time payroll processing and timekeeping reconciliation for HMC employees. • Coordinate complex HR administrative activities with strong attention to detail and compliance. • Serve as a trusted partner to managers and staff, emphasizing customer service and proactive problem solving. • Adapt to a fast-paced, dynamic environment with evolving priorities.
Requirements
- Three years of experience providing administrative support in the area of fiscal and/or business management.
- Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Responsibilities
- Reconcile time and attendance, resolve pay discrepancies, prepare leave calendars, and process related payroll actions.
- Prepare and track status change forms; maintain personnel files; support separations, transfers, and licensure tracking.
- Coordinate leave processes, ensure timecard accuracy, and partner with HR for compliance.
- Respond to staff and manager inquiries; maintain distribution lists; provide employment resources.
- Prepare reports, support special projects, and assist with onboarding and unit operations.
- Contribute to continuous improvement, teamwork, and service excellence.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
