Fiscal Services Specialist-Global - INTERNAL ONLY

Benton County•Foley, MN

7d•Hybrid

About The Position

The Fiscal Services Specialist performs financial and administrative duties to support county operations, human services, and public health programs. This role processes payments, vouchers, and reimbursements; manages billing and reporting to state and federal agencies; maintains vendor and provider records; and reconciles accounts. The position also provides customer service to clients and partners, assists with program eligibility and audits, and supports budgeting and grant management to ensure accurate, timely, and compliant fiscal operations.

Requirements

Two-year Associate/Technical Degree in accounting, bookkeeping, or a related field; OR
Equivalent combination of education/training/experience.
Must possess a valid driver's license and be able to drive in the state of Minnesota; and
Must successfully complete a background check.
Obtain and maintain certifications and licensures.
Knowledge and skill in clerical and accounting functions, Microsoft Office Suite, and computer database operations.
Ability to provide optimal customer service skills.
Ability to interpret a variety of instructions furnished in written or oral forms.
Ability to communicate effectively, orally and in writing, and have strong positive public relations skills.
Ability to establish and maintain effective working relationships with others.
Ability to work under moderate supervision with general autonomy in determining how objectives are achieved.
Ability to handle a variety of procedures using moderate analytical ability.
Effective communication with the department and other departments, outside agencies, and the public on specialized matters requiring detailed or technical responses.
Ability to travel within your daily work assignment.
Ability to travel within Minnesota, including extended overnight stays.
Ability to work extended, evening, and weekend hours as needed.
Must comply with organizational and departmental policies.
Performs the physical/mental demands of the work environment requirements for this position.
Attendance during regularly scheduled work hours, and outside regular hours, as necessary.
Effective and respectful communication and interactions with other employees, supervisors, individuals from different organizations, and citizen customers.
Must comply with data practices policies and standards related to private data. Access to private data is limited strictly to what is necessary to perform assigned job duties. While accessing such data, the employee must take reasonable measures to prevent unauthorized access by individuals without a work-related need. Once the work-related purpose has been met, private data must be properly secured and stored in accordance with county policies and Minnesota Statutes.

Nice To Haves

Two years of related accounting or collections experience.
Related governmental accounting or collections experience.

Responsibilities

Provides customer service by telephone, in-person, or email, responding to questions and concerns.
Collects and verifies information for audits.
Administer and track the distribution of grant-funded gas and gift cards requested by case workers to support client needs.
Issue EBT cards and respond to client inquiries regarding EBT account information.
Compute and file client or program overpayments accurately and in a timely manner.
Complete all required department paperwork accurately and in a timely manner.
Perform data entry and information retrieval across multiple counties and state computer systems.
Provide training and guidance to accounting support staff and perform support and backup duties throughout the Fiscal Unit as assigned.
Serve as backup for various Fiscal Services Specialist Unit functions.
Attend trainings as needed.
Perform other duties as assigned or apparent.
Provides customer service by telephone, in-person, or email, responding to questions and concerns within the MEC² system.
Audit social worker time records to ensure accuracy for program and reporting requirements and to maximize department revenue.
Approve billing forms for childcare providers and register legally non-licensed providers.
Prepares quarterly reports for IV-E and Rule 5 eligibility children to receive appropriate federal funding.
Bills the State for reimbursement.
Maintains provider service agreements on MMIS.
Manage billings to the State to ensure timely and accurate reimbursement.
Maintains vendors for payments issued for multiple systems.
Prepares vouchers to reimburse vendors for client services; updates direct deposit information on MAXIS.
Compute and file client or program overpayments accurately and in a timely manner within the MEC² system.
Audit yearly active Mental Health Housing and CAMHI grant-based clinics to ensure contracts, files, and funding are actively obtained and concurrent.
Attends Mental Health meetings and provides support when CAMHI hosts events.
Collaborates with DHS to conduct yearly audits and attends necessary meetings to stay informed of changes and ensure compliance with concurrent requirements.
Prepares and maintains financial reporting for the CAMHI and PATH grants for Benton, Sherburne, Wright, and Stearns counties.
Attends monthly board meetings to review and discuss the monthly CAMHI financial statements.
Review and reconcile all CAMHI and PATH grant invoices each month to ensure amounts are totaled properly and documented on proper reporting.
Document weekly CAMHI Flex invoices.
Review and update the CAMHI website.
Sort, prepare, and distribute incoming morning and afternoon mail to the appropriate person or unit.
Conducts audits of providers to ensure compliance and adherence to policies.
Monitor and report on state and federal grants.
Presents financial statements during regularly scheduled meetings.
Prepares monthly financial statements.
Organizes and reviews accounting emails of incoming invoices needing voucher payments.
Grant Budgeting and Compliance.
Assist in the preparation and implementation of grant budgets.
Manage the full lifecycle of state and federal grants, including budget tracking, compliance monitoring, financial reporting, invoicing, expense monitoring, and account reconciliation.
Prepare for audits and regulatory reviews by substantiating financial transactions, developing financial statements and schedules, and serving as liaison with auditors and oversight agencies to ensure fiscal accountability and the integrity of grant funds.
Submit Health care claims to the State.
Communicates with clients and enters and processes applications to establish and maintain eligibility for the Cost-Effective Reimbursement Program.
Prepare expense vouchers to be presented to the County Board for payment approval.
Prepare vouchers for clients' payments.
Verifies and reconciles employee mileage and reimbursement payments.
Reconcile credit card statements.
Code and perform data entry of vendor invoices.
Perform data entry of financial unit information for medical reimbursement for clients.
Communicate with clients to gather information needed to determine program eligibility.
Prepares forms, bills, and reconciles payments for programs.
Prepare a variety of complex reports for the Minnesota Department of Health (MDH), the Office of Human Services (OHS), and county-level reporting requirements.
Verify and bill for withdrawal management program participants, initiate the collection process, and monitor clients enrolled in the Revenue Recapture Program.
Audit Central MN Mental Health Center billing for the Withdrawal Management program and approve client service payments.
Audits claim forms and runs vouchers from the IFS system.
Prepare a variety of complex reports for the Minnesota Department of Health (MDH).
Prepare claims for the State and managed care organizations and submit for reimbursement of eligible claims for targeted case management and waiver services. Field potential errors and work with staff to correct them. Ensure accurate and efficient processing of remittances. Complete retro billing for any potentially missed claims.
Audit social worker time records to ensure accuracy for program and reporting requirements and to maximize department revenue.
Completes monthly billing for the Consumer Support Grant.
Enters social services vouchers for clients' and vendors' payments.
Works with staff across all units through various billing processes to ensure accuracy.
Obtains approvals, monitors, and logs credit card purchases.
Orders, receives, and manages office supply inventory.
Compute and file client or program medical spend-downs or overpayments accurately and in a timely manner.
Contribute to the preparation of the department's annual reports and special financial reports requested by external agencies.
Interpret and analyze fiscal data to provide guidance and support for future departmental planning and decision-making.
Receives all cash, checks, and direct deposit notifications for the department and processes them.
Compiles Claim and Balance Forward data in the Agency Collections System to mail billing statements.
Receives, records, and mails child support payments to the Minnesota Child Support Payment Center.
Reconciles payments in the check log.
Process Social Security direct deposits and checks for clients in out-of-home placements.
Access the Social Welfare Bank Account at Frandsen Bank to set up direct deposits for client/vendor payments.
Orders and obtains approval for items requested for Social Welfare purposes.