Fiscal Contracts Officer

Mass Cultural Council • Boston, MA

1d • $65,579 - $94,378 • Hybrid

About The Position

The Business Operations department oversees payments to organizations, individuals, and vendors; leads strategic budget development and financial management; coordinates departmental expenditures and procurement; and provides comprehensive agencywide support in cultural equity and access, human resources, payroll, facilities, and information technology. The Fiscal Contracts Officer (Accountant III) reports to the Controller on the Fiscal Operations Team. The Contracts Officer interacts with agency staff, vendors, and grantees to manage the grant contracting process from generation of contracts to payments; and monitors contractual compliance.

Nice To Haves

• Knowledge of the principles and practices of contracting systems, and grant policies/regulations.
• Demonstrated ability in advanced spreadsheet software, including Microsoft Excel, to manipulate and analyze data for informed decision-making.
• Aptitude to learn Mass Cultural Council’s grants management system; SmartSimple and other financial applications as needed.
• Ability to interact with employees and constituents of different backgrounds and styles while demonstrating professionalism, courtesy, and a customer-centric approach.
• Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned programs and activities.
• Ability to perform multiple tasks within the Finance department as needed.

Responsibilities

• Manages DocuSign forms by initiating, tracking, and managing electronic agreements, ensuring secure and authenticated signatures, troubleshooting issues, and maintaining detailed digital records.
• Assists with contract content preparation, answers related questions and liaises between grantees and agency staff.
• Enters and reconciles grantee/vendor encumbrances and payments for the agency's grant awards, ensuring timely fund encumbrance and disbursement.
• Reviews, navigates, and monitors grant activity in the SmartSimple Grant Management System, including awards and expenditure patterns, ensuring adherence to grant stipulations.
• Ensures returned fiscal documents are accurate and compliant.
• Reviews vendor contract documents for completeness and compliance.
• Performs periodic reconciliation of SmartSimple, MOSIAC, and internal budget tracking sheets, ensuring records are current and accurate.
• Assists with internal and external Federal grant reporting requirements.
• Provides additional administrative and financial tasks and support across the department as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed