Fiscal Associate II

State of Delaware•Dover, DE

About The Position

The Office of Unclaimed Property's Receipts and Wires Fiscal Associate II position plays a crucial role in our agency by processing all payment types from reporting companies. The OUP is seeking an applicant with customer service experience working in a high-volume production unit and processing transactions with a high degree of accuracy and precision per state law. The incumbent in this position will be responsible for working with internal and external customers to research payments and create receipts in our unclaimed property database. Essential Functions Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here. Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards. Verifies or determines correct classification and coding of transactions. Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data. Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies. Creates and maintains financial records, documents and files. Prepares reports and summaries on the status of accounts or other financial data. Participates in recommending changes to internal procedures, forms, or process enhancements. Gathers and compiles data for higher-level staff. Performs general office work and functions as assigned such as preparing correspondence and distributing documents. May perform payroll entries and process payroll in automated information systems. Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication. Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
OR Possession of an Associate's degree or higher in Accounting or related field.
Applicants must be legally authorized to work in the United States.
Applicant must complete satisfactory criminal background check, reference checks, confirmation of compliance with federal and state tax laws, and any other required condition of employment.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment.

Responsibilities

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
Verifies or determines correct classification and coding of transactions.
Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
Creates and maintains financial records, documents and files.
Prepares reports and summaries on the status of accounts or other financial data.
Participates in recommending changes to internal procedures, forms, or process enhancements.
Gathers and compiles data for higher-level staff.
Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
May perform payroll entries and process payroll in automated information systems.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.