Fiscal Assistant

State of Illinois•Springfield, IL

1d•Onsite

About The Position

The Abraham Lincoln Presidential Library and Museum is looking to fulfill the role of Fiscal Assistant. The Fiscal Assistant supports the agency’s financial operations by performing accounts payable duties, processing vouchers, monthly reporting, reconciliations, and maintaining fiscal recordkeeping. This position assists with payroll processing through data entry and upkeep of automated systems, while ensuring compliance with established financial procedures. Abraham Lincoln Presidential Library and Museum offers a robust benefit package including: Monday-Friday schedule Health, life, vision, and dental insurance Paid Parental leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn (12) paid sick days annually (10-25) paid vacation days (based on years of service) Employees earn (3) paid personal days (pro-rated based on start date) (13-14) paid state holidays annually Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience OR requires four (4) years of related clerical bookkeeping experience
Requires completion of a background check and self-disclosure of criminal history.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered nonstate employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such nonstate employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine

Nice To Haves

1 year of experience in accounting or financial operations, including voucher payments, and tracking expenditures and monthly reconciliations
Working knowledge of supporting payroll and timekeeping operations
Working knowledge applying established accounting methods including reconciling monthly financial reports to ensure accuracy
Working knowledge with accounting and inventory management procedures

Responsibilities

Perform accounts payable duties, process vouchers and maintain fiscal records
Supports payroll and timekeeping functions through data entry and assisting with the upkeep of automated systems
Oversees property and inventory records to ensure accurate tracking, reconciliation, and reporting of assets
Ensures financial accuracy through reconciliation of monthly reports
Oversees double entry ledger, prepares deposits and supports fiscal year-end closing
Responsible for accounts receivable management
Supports the agency’s travel and vehicle usage by ensuring compliance and accurate record-keeping
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above