Fiscal Assistant III

Virginia Department of Social Services•Martinsville, VA

15h

About The Position

Fiscal Assistant III is the specialist and/or lead level in the occupational group for Fiscal Assistants. Employees are responsible for performing fiscal control and governmental accounting work associated with the preparation, maintenance and processing of accounting records and financial transactions. Responsibilities include maintaining accounting records concerning receipt, expenditure and balance of local, state or federal funds. Employees may maintain EBT inventory and perform EBT card issuance and problem resolution. The Fiscal Assistant III class is distinguished from the Fiscal Assistant Supervisor by the latter’s having supervisory responsibilities.

Requirements

Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions
Considerable knowledge of: arithmetic
Working knowledge of: state and local government fiscal regulations, policies and procedures
Working knowledge of: office accounting methods and procedures
Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines
Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them
Demonstrated ability to: analyze and record information and to balance figures
Demonstrated ability to: understand or apply laws, regulations and policies to the maintenance of financial records
Demonstrated ability to: verify documents and forms for accuracy and completeness
Demonstrated ability to: type accurately at good speed
Demonstrated ability to: exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public
Demonstrated ability to: establish and maintain effective working relationships with other employees and the general public
High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen
Driving record must meet agency requirements
Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency

Nice To Haves

Possession of a High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field, and related administrative or supervisory experience
Previous experience with personal computer and associated business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Bilingual (English/Spanish)

Responsibilities

Performs verification, reconciliation and analysis and report presentation associated with accounting matters
Records transactions in journals, ledgers, and special forms
Prepares monthly and other reports on activities
Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries
Prepares statements
Sorts and distributes all documents as necessary
Maintains an accurate file of the bills
Researches, analyzes, and evaluates financial data
Confers with customers/vendors to resolve discrepancies