Fiscal Administrator Supervisor

State of Maryland•Baltimore City, MD

16h•Onsite

About The Position

The Maryland Department of Labor is currently accepting applications from qualified candidates for a Fiscal Services Administrator I position in the Office of Administration. As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process. This is a Management Services position and serves at the pleasure of the appointing authority. GRADE 19 LOCATION OF POSITION 100 South Charles Street, Baltimore, Maryland 21201 Main Purpose of Job Reporting to the Grant Manager of the Office of Administration, this supervisory position will oversee the financial administration of grants, managing post-award financial activities )to include federal drawdowns and setting up PCA codes), supervising staff, and ensuring compliance with state and federal regulations. The primary purpose of this position is to review and monitor expenditures, ensuring compliance with budgets and ensuring the effective and efficient functioning of the grant fiscal functions for the Office of Administration. This position oversees the accounting, preparation of cash drawdowns, grant reconciliation, ACH payments, and preparation of journal entries.

Requirements

Bachelor's degree from an accredited college or university.
2 years of professional or management experience, including supervision and accounting responsibilities.

Nice To Haves

Experience with Excel (Macro's Pivot Tables and Advanced Formulas)
Experiece in Accounts Receivable and Accounts Payable
Experience with Grant Accounting
Experience in Year-End Closing/Close-Out

Responsibilities

Manage and supervise assigned staff to the unit to include: This includes but is not limited to: all aspects of supervision, including recruitment, hiring, training, performance reviews and taking disciplinary action when necessary (with guidance of Administration leadership); ensuring the accuracy and timeliness of the work of the supervised staff; ensuring all work is completed within State and federal guidelines.
Review and approve subordinates'' work product and document results of the work product.
Track and document performance metrics of subordinates' work product.
Conduct and document weekly one-on-one meetings with each direct report to obtain status of assignments, provide constructive performance feedback, discuss employee's concern, etc.
Maintain and document communication with assigned program leadership and directors: Act as the primary point-of-contact for all assigned programs' staff.
Conduct monthly meetings with program leadership and directors to update the on the status of grant balances, PCA codes and other fiscal items.