Fiscal Accounts Clerk II

State of Maryland•Baltimore County, MD

1d•Hybrid

About The Position

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland. The Fiscal Accounts Clerk II position supports Maryland Disability Determination Services (MD DDS) mission by processing requests for payments necessary for the adjudication of SSI and SSI claims including Medical Evidence Record (MER), Consultative Examination (CE), interpretation services, and claimant travel invoices in an accurate and timely manner. This position is responsible for reviewing, verifying, and processing invoices and payment requests; maintaining and reconciling financial records; and ensuring the accuracy of case file and accounting data within the National Case Processing System (NCPS). The Fiscal Accounts Clerk II researches and resolves payment discrepancies by analyzing source documentation and responding to inquiries from vendors and claimants. This role ensures that payments for Medical Evidence Records (MER), Consultative Examinations (CE), interpretation services, and claimant travel are processed in accordance with established agency business procedures and in compliance with Social Security Administration, Maryland State Department of Education (MSDE), State of Maryland, and federal laws, policies, and regulations.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.
Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.
A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.
Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Nice To Haves

Experience with high-volume invoice processing in accounts payable with strong accuracy, efficiency, and familiarity with automated financial systems.
Experience communicating with vendors including resolving discrepancies and handling vendor inquiries.

Responsibilities

Reviews and verifies accounts payable invoice records and source documentation in National Case Processing System (NCPS).
Process claimant travel invoices.
Reviews and verifies vendor information, services rendered, and accuracy of payment amount.
Records and updates financial records including correcting any inaccuracies.
Researches any discrepancies and maintains accurate data.
Processes group Medical Evidence Record (MER) invoices, Consultative Examination (CE) invoices and interpretation services.
Reconcile, audit, and edit invoices and source documentation.
Communicate with external and internal customers regarding incomplete or inaccurate accounts/invoices.
Correct invoices and source documentation or delete records if necessary.
Provides excellent customer service.