Fine Arts Specialist

Denton Independent School District•Denton, TX

14h•Onsite

About The Position

Support the fine arts department by providing effective execution of department initiatives, programs, and events; ensure efficient operations of processes and procedures of the department.

Requirements

High school diploma or equivalent
Three (3) years of clerical or administrative support experience, preferably in an educational or fine arts setting
Knowledge of fine arts programming and terminology
Proficient in utilizing digital devices (personal computer, laptop, tablet, etc.) and software applications, including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides), for document creation, data analysis, and database management.
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Proficient organizational, interpersonal, verbal, and written communication skills.
Ability to exercise discretion and sound judgment when handling sensitive and confidential information.

Responsibilities

Assist fine arts department staff with scheduling, coordinating events, and managing departmental calendars.
Support preparing and distributing materials for meetings, workshops, and events.
Maintain organized files and records for departmental activities, ensuring compliance with district policies.
Prepare and process purchase orders, reimbursements, and other departmental transactions.
Maintain accurate accounting records.
Serve as the first point of contact for inquiries related to fine arts programs, providing accurate information or directing inquiries to appropriate staff.
Greet visitors, students, and staff, ensuring a welcoming and professional environment.
Respond promptly to emails, phone calls, and other communications from internal and external stakeholders.
Assist with logistics for fine arts events, such as performances, exhibitions, and competitions, including venue reservations, equipment setup, and coordination of materials.
Track and manage inventory of supplies and materials for fine arts programs.
Collaborate with campus staff and external partners to support the successful delivery of fine arts initiatives.
Provide clerical assistance as needed.
Communicate and collaborate with other district departments involved with facilitating fine arts department operations and activities.
Adhere to all district policies, procedures, and expectations as outlined in the employee handbook and administrative regulations.
Follow district safety protocols and emergency procedures.
Participate in professional development, faculty/department meetings, and special events as assigned.
Perform additional duties as assigned to support the mission and goals of the department and district.