Fine Art Coordinator

Cadogan Tate New York Limited•New York, NY

12d

About The Position

To provide a professional, courteous and efficient service to Cadogan Tate’s clients, vendors and employees, while performing a client management support function.

Requirements

Bachelor’s Degree in a related field, such as Business Administration or Art
Experience in Logistics, Fine Art and Interior Design is beneficial
Proficiency in Microsoft Office Software and internal computer software, Moveware / Studio (training will be provided)
Impeccable communication skills, both written and spoken
An excellent telephone manner that is polite and courteous at all times
Excellent time management and organizational skills – Ability to multi-task as required
Three to five years of logistical, warehousing and art handling experience, including packing
Excellent problem-solving skills
Ability to accurately execute detailed paperwork
Team player, able to work with all levels of staff in a dynamic environment
Comfortable in a results-driven workplace

Responsibilities

Able to manage small jobs from quote stage to billing completion. Also, able to manage large projects with supervision.
Works closely with the packing department and handles majority of small parcel interstate FedEx air shipments.
Supporting Account Managers with their day-to-day workload including setting up client files, creating purchase orders, entering Studio data, producing bill of ladings and generating invoices
Liaising with the Dispatch and Operational departments regarding collections, deliveries and packing requirements ensuring the client’s expectations are met
Ensuring the department calls are handled in a prompt and professional manner
Assisting General Manager, VP of Client Services and Director when required
Taking care and focusing attention on all administrative duties to ensure accuracy
Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place
Adhere to all Health & Safety policies and procedures
To act at all times in the best interests of Cadogan Tate, its customers and its employees
All employees are part of a team and should maintain an awareness of the important elements of other employees’ responsibilities with whom their own responsibilities overlap.
Employees must work co-operatively and supportively with other employees.
Employees have a responsibility to report any concerns to their supervising manager or to Head Office.
Employees must be aware to act as an ambassador for Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected.
The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job.