Financial Specialist III

Universities of Wisconsin • Madison, WI

15d • $62,000

About The Position

The Financial Specialist III position supports the Accounts Payable area within the Division of Business Services at UW-Madison. This position independently audits transactions requiring a high level of knowledge and expertise and works daily with a wide variety of funding sources. This position is responsible for entering the invoice payment data into ShopUW+, researching, resolving and responding to payment-related questions by providing advice, interpretation and information on rules and regulations to UW-Madison department staff, Accounting Services staff, Purchasing Services staff, and UWS Pre-Audit staff. This position reconciles transactions and recommends controls and process improvements and troubleshoots complex financial errors.

Requirements

• A minimum of 2 years of accounting, finance, or business administration experience.
• Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
• Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.

Nice To Haves

• Ability to multi-task and transition quickly between priorities to address specific situations.
• Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
• Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Excel and ability to create complex spreadsheets and reports.
• Knowledge of accounts payable procedures, and basic accounting principles.
• Knowledge of Peoplesoft or other accounting software.
• Knowledge of Image Now or other image retention database software.
• Knowledge of banking reconciliation software
• Knowledge of state accounts payable statues
• Knowledge of state funding rules and chart of account

Responsibilities

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings
• May train staff on financial processes and best practices
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reviews transaction processing internal controls and recommends policies and procedures
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

Benefits

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
• For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees