Financial Specialist III - Accounts Payable

Universities of Wisconsin • Eau Claire, WI

3d • $50,000 - $55,000

About The Position

A full-time academic staff position is available in University Accounting. The working title for this assignment is Financial Specialist III – Accounts Payable with an official title of Financial Specialist III. The expected hiring salary will be $50,000-$55,000, based on qualifications and experience. This position has full pre-audit delegated authority from UW-System and is responsible for appropriate tax reporting, accounting controls, and the accuracy of each non-payroll transaction in a decentralized environment. This position audits, analyzes, and coordinates the operation of the automated accounts payable system in the processing of invoices and miscellaneous items received in the Accounts Payable Department. Additionally, this position is responsible for various accounting responsibilities. A thorough knowledge of procurement procedures, state contracts, supplier terms, rules, regulations, policies, and guidelines of varying complexity are required. Knowledge of IRS tax reporting rules and regulations ae required for the comprehensive maintenance of the automated supplier file. Adherence to the rules and regulations of prompt payment legislation is of utmost importance. It is also essential to interpret applicable Federal, State, & Institutional rules and regulations for propriety and legality of purchases according to the UW System pre-audit manual. This position reports to the Controller under general supervision.

Requirements

• Associate degree in business, finance, accounting, or closely related field
• Two or more years of experience in accounting, finance, or related field
• Experience establishing and maintaining working relationships with individuals at all organizational levels
• Excellent interpersonal skills, including listening, written, and oral communication skills
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with financial software packages (e.g. PeopleSoft, Workday)
• Ability to prepare financial reports, spreadsheets, and budgets
• Proficiency with Microsoft Excel, Microsoft Word, database systems, financial accounting systems and various database query tools
• Strong mathematical ability and strong attention to detail to ensure accuracy in data entry and in reconciliation of various accounting figures
• Strong organizational skills
• Strong critical thinking and problem-solving skills
• Ability to prioritize and effectively manage multiple projects under competing deadlines
• Ability and willingness to adapt to change

Nice To Haves

• Bachelor's degree in business, finance, accounting, or closely related field
• Prior Higher Education experience
• Prior Governmental experience

Responsibilities

• INDEPENDENTLY PROCESS INVOICES, REIMBURSEMENTS, AND REFUNDS IN COMPLIANCE WITH THE POLICIES AND PROCEDURES OF THE UNIVERSITY SYSTEM.
• INITIATE/RECEIVE WIRE PAYMENTS AND BANK DUTIES
• MANAGE AND OVERSEE A COMPLEX AND COMPREHENSIVE SUPPLIER FILE FOR THE AUTOMATED SHARED FINANCIAL SYSTEM.
• PROCESS CONTRACT PAYMENTS
• PROVIDE MISCELLANOUS SUPPORT SERVICES FOR THE ACCOUNTS PAYABLE UNIT
• IRR INVENTORY– Instructional Resource Rental Inventory
• OTHER DUTIES AS ASSIGNED

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree