Financial Operations Specialist

Pittsburg State University • Pittsburg, KS

53d • $18 • Onsite

About The Position

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of Research Support and Advancement that is responsible for processing financial transactions, accounting, and some administrative duties.

Requirements

• High school diploma or equivalent
• Three years of experience in an office or administrative setting

Nice To Haves

• Bachelor's Degree
• One year of experience with financial transaction processing

Responsibilities

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepares monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed; enters and manipulates data and information by creating databases, tables, and spreadsheets; prepares worksheets and tables; makes various mathematical computations
• Monitors and reconciles different procurement card accounts
• Sorts all invoices and ensures proper approval to be paid from various accounts
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures; ensures deposits are made according to PSU policy
• Processes customer payments and reconciles transactions
• Works with supervisor and team members to process contracts for non-PSU employees
• Monitors and tracks scholarship expenditures
• Provides monthly financial data to the supervisor
• Acts as the point of contact for Research Support and Advancement clients
• Collects, organizes, and composes correspondence; answers phones, responds to email, forwards messages, and schedules and confirms appointments
• Maintains confidentiality of records
• Assists Research Support and Advancement students with purchasing items required for their projects
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university
• Hires, trains, and supervises the work of student assistants in Research Support and Advancement and performs other required line manager duties
• Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace
• Serves on committees as directed
• Performs any other related duties as required or assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 101-250 employees