Financial Operations Manager

Augusta University • Augusta, GA

41d

About The Position

The Financial Operations Manager is responsible for high-level financial management of all DCG and Dental Associates financial activity, reporting, and analysis. This position requires advanced financial skills to ensure the timely and accurate recording, reporting, and monitoring of all financial activity. The position also oversees complex and financial systems and assists with developing comprehensive departmental financial reporting and training programs.

Requirements

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration or related discipline.
• Five years of financial and business/administrative experience including financial reporting and analysis, budgeting, HR management, and grant compliance.

Nice To Haves

• Master's degree from an accredited college or university in Accounting, Finance, Business Administration, or related discipline.
• Experience in academic healthcare and clinical administration operations. Extensive knowledge of PeopleSoft Financials and HRMS. Working knowledge of AU policies and procedures. Additional years of experience. Strong financial management and problem-solving skills with the ability to present complex data in a clear and concise manner. Strong organization and communication skills to work closely with finance leadership and other internal teams.
• Knowledge of fiscal administration, regulatory compliance, and records management.
• Skilled in the development of short- and long-range goals and production of financial reports appropriate for financial decision making.
• Sound financial management skills with expertise in MS Excel and Word; excellent leadership, initiative, problem-solving, organizational, prioritization, multi-tasking, and oral/written communication skills.
• Ability to monitor budgets and analyze and reconcile financial data to include financial forecasting.

Responsibilities

• Budget/Financial MANAGEMENT: Assist with DCG Budget creation and budget monitoring (including reviews & reconciliations of salary allocations, personnel distributions, and alignment with all funding sources). Prepare and process budget amendments and supporting documentation for DCG accounts (including state appropriations, projects/grants, foundation, departmental sales and services, and Dental Associates). Review and reconcile allocations of personnel and non-personnel costs across all DCG departments and funding sources to ensure all cost centers are accurately funded. Review historical spend patterns and prepare budget forecasts, ensuring appropriate funding for all departments. Assist with strategic financial planning, advising on the allocation of multiple funding sources. Review and recommend solutions for funding gaps to ensure all DCG commitments are met and resources are effectively utilized. Review and approve expense transactions to ensure accurate and timely financial recording and compliance with policies and procedures. Manage financial commitments for faculty and ensure proper balancing and carryover of startup funds. Prepare departmental, project-based, and DCG-wide financial reporting to meet the needs to operational leaders (including discretionary reports, department budget and actual reports, and program cost analyses).
• Strategic Support: Support finance leadership in identifying immediate issues, problem-solving financial discrepancies, and resolving operational bottlenecks across DCG departments. Assist with special projects and ad hoc reports as requested, including budgetary forecasts, financial analyses, and strategic planning documents to support the leadership's decision-making. Ensure compliance with financial policies and internal controls for all DCG financial transactions and systems. Provide ongoing support to financial leadership in all areas of financial planning and decision-making, using advanced financial management skills and data analysis to recommend actionable strategies. Monitor and resolve financial issues within the DCG, offering solutions based on data-driven insights. Manage month-end and year-end financial processes to ensure accurate and timely financial transaction recording, reconciliation, and reporting processes.
• Financial Reporting and Systems Management: Prepare departmental financial reports to monitor the financial health of the DCG and support strategic decisions, including monthly and annual reports on departmental financial activity, budget performance, and funding utilization. Prepare complex reconciliations of DCG and Dental Associates accounts, ensuring accuracy of financial data in financial systems and financial reports. Prepare and present training to DCG staff to ensure accurate and effective use of financial and HR-related systems. Assist leadership in preparing and analyzing strategic reports to track the progress of major DCG projects and support evaluation of financial performance against established goals.
• Grant Management: Serve as point of contact for sponsored projects and faculty, offering guidance on grant-related financial issues and performing strategic analyses of grant-related financial information. Review and approve effort adjustments, ensure appropriate processing in compliance with sponsored accounting requirements. Support Principal Investigators and administrative personnel with grant reporting, budget adjustments, and other grant compliance matters. Ensure alignment between DCG financial commitments and sponsored funding to optimize resource utilization and facilitate project management.
• Business Operations/Personnel Management: Prepare and process electronic personnel action requests, ensuring alignment with funding source changes (including state appropriations, departmental sales and services, and Dental Associates). Prepare and review salary adjustments, position reclassifications, and other personnel-related transactions, ensure alignment with budget and funding sources. Prepare and review Position Classification Forms and Faculty Position Descriptions to ensure alignment with DCG strategic goals, budgetary constraints, university classification standards, and market benchmarks. Prepare personnel amendments and provide strategic support in staffing decisions, budget impacts, and alignment with DCG financial strategies. Prepare and manage HR-related reporting, including tracking personnel costs and providing data insights to support leadership in budgeting decisions. Prepare and present training to DCG staff to ensure accuracy of HR and financial data related systems.
• OTHER DUTIES: Perform all other job-related duties as assigned.

Benefits

• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees