Financial Operations Manager

HOPE IS ALIVE MINISTRIES INC•Oklahoma City, OK

7d•Onsite

About The Position

Hope Is Alive Ministries is seeking a results-oriented, highly skilled Financial Operations Manager to serve as a critical pillar of our finance function. This role is designed for a seasoned accounting professional who brings not only technical expertise in GAAP-compliant accounting, accounts payable and receivable, and financial reporting, but also the leadership presence to manage and develop a finance team, maintain cross-departmental relationships, and operate with integrity in a faith-driven, mission-focused environment. The ideal candidate is a forward-thinking financial professional who thrives in a complex, multi-entity nonprofit setting. You are equally comfortable running month-end close, presenting KPI dashboards to leadership, and mentoring junior staff. You understand that stewardship of resources is both a strategic responsibility and a reflection of our values.

Requirements

Bachelor’s degree in Accounting, Finance, or a closely related field required; CPA or CMA designation preferred.
Minimum of 5 years of progressive accounting or financial management experience, with at least 2 years in a people management or team lead capacity.
Nonprofit accounting experience strongly preferred, including familiarity with fund accounting, grant compliance, and Form 990 preparation.
Demonstrated experience managing full-cycle AP and AR, month-end close, and financial reporting in a multi-entity or multi-program environment.
Proficiency in QuickBooks (Desktop or Online) strongly preferred; experience with other accounting platforms (Sage Intacct, NetSuite, or similar) is a plus.
Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, financial modeling); experience with Microsoft Office Suite.
Proven ability to lead, motivate, and develop a team in a mission-driven environment.
Exceptional attention to detail and accuracy, with a high standard for financial integrity and internal controls.
Strong analytical and problem-solving skills; ability to translate complex financial data into clear, accessible reporting for non-financial stakeholders.
Excellent verbal and written communication skills; comfortable presenting financial information to leadership, the board, and external partners.
Highly organized with the ability to manage competing priorities and meet deadlines in a dynamic, growing organization.
High degree of professional discretion and integrity when handling sensitive financial and personnel information.
Alignment with Hope Is Alive’s faith-based mission and core values; a genuine commitment to serving those in recovery.

Nice To Haves

Familiarity with payroll systems (e.g., Paycom) and benefits administration platforms is an asset.
Experience with grant management software or restricted fund tracking tools is preferred.

Responsibilities

Financial Management & Reporting Partner with the Director of Finance to oversee all aspects of organizational financial operations, including budgeting, GAAP-compliant accounting, month-end and year-end close, and financial reporting.
Prepare, analyze, and present accurate financial reports — including income statements, balance sheets, cash flow statements, and variance analyses — for leadership and the Board of Directors.
Develop and monitor key performance indicators (KPIs) and financial dashboards that provide actionable insight to the executive team and program directors.
Lead forecasting and cash flow modeling to support organizational planning and decision-making.
Collaborate with Directors and the executive team to promote budget transparency, enforce spending guidelines, and ensure departmental accountability.
Maintain compliance with all applicable federal, state, and local financial regulations, including nonprofit reporting requirements (Form 990 support, audit preparation, etc.).
Supervise and optimize the full accounts payable cycle: invoice receipt and coding, approval workflows, vendor payment processing, and reconciliation.
Establish and enforce policies and procedures for vendor payment approvals; manage vendor relationships and negotiate favorable payment terms.
Oversee accounts receivable operations including invoicing, payment posting, aging analysis, and collections; develop and implement credit and collections policies to maximize cash flow.
Monitor AR aging reports proactively and implement timely follow-up procedures to reduce delinquencies and write-offs.
Take full ownership of grant financial management: develop and monitor grant budgets, track grant expenditures by funding source, prepare timely and accurate financial reports for funders, and ensure compliance with all grant requirements and restrictions.
Maintain meticulous records to support audits, funder site visits, and year-end reporting.
Collaborate with program staff and leadership to align grant spending with approved budgets and organizational priorities.
Serve as the primary financial liaison for HIA’s tribal accounting relationships, ensuring compliance with tribal financial policies, federal regulations, and grant requirements.
Maintain thorough documentation for all tribal-related transactions in preparation for audit purposes.
Collaborate with tribal leadership, program managers, and finance staff to ensure invoicing practices align with tribal priorities; communicate effectively with all internal and external stakeholders.
Demonstrate sensitivity to tribal customs and protocols in all financial operations, upholding values of community, reciprocity, and stewardship.
Directly supervise, coach, and develop finance team members; foster a culture of accountability, continuous learning, and excellence.
Conduct regular one-on-one meetings, set clear performance expectations, and provide timely, constructive feedback.
Identify training and development opportunities to build team capacity and succession depth within the finance function.
Lead by example in modeling HIA’s core values and a servant-leader approach to management.
Develop and maintain standard operating procedures (SOPs) for all finance functions to ensure continuity and operational excellence.
Establish and maintain SOPs with thrift store management; monitor financial performance against budget to ensure sustainability, and provide financial guidance to store staff.
Ensure accuracy and completeness of store financial records; manage and track operating expenses including rent, utilities, and inventory-related costs.
Coordinate with thrift store management to ensure monthly state sales tax filings are accurate and submitted on time.
Oversee property tax compliance for all HIA-owned homes: verify valid exemptions are filed, track deadlines, and ensure timely payment for any properties without applicable exemptions.