(Remote) Financial Management Analyst Senior - Health Science Center Budget Office

West Virginia University

11d•Remote

About The Position

This position is responsible for performing a wide range of professional accounting and finance functions under the direction of the Assistant Director in Budget and Planning. This position will primarily be involved with the financial planning and budgeting activities of the Health Sciences Center related to the Operating and Personnel budgets and will also be responsible for functions within the University-wide budget model. The Financial Management Analyst Senior will be instrumental in the development and maintenance of Salary and Wage modeling, College level analytics, trend analysis, variance analysis, management reporting, forecasting, and monitoring. This position must also be knowledgeable in the development and maintenance of tuition and fee revenue modeling and capital planning to provide support and back up to the Financial Analyst Lead position. The Sr. Financial Analyst will be a key contact within the HSC Finance Organization and across the HSC EBOs. He or she will be a key member of a transformational Budgeting System team by providing critical data and educating EBOs. This position also includes duties relating to GL, Human Resources, and Payroll functions. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: • 37.5-hour work week • 13 paid holidays (staff holiday calendar) • 24 annual leave (vacation) days per year (employee leave) • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) • WVU offers a range of health insurance and other benefits • 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s. • Wellness programs

Requirements

Bachelor’s degree in Business, Accounting, Finance or an equivalent combination of education and/or related experience.
A minimum of three (3) years of experience in the following:
Experience in financial operations, preferably in a health care or academic, student-centered environment.
Knowledge of accounting principles, analytical skills, strong communication skills, understanding of business practice standards, and professional judgement skills to operate in a dynamic environment.
Any equivalent combination of related education and/or experience will be considered.
All qualifications must be met by the time of employment.

Nice To Haves

In-depth knowledge of ORACLE Payroll Personnel and Financial Information System.
In-depth knowledge of entering, interpreting, and extracting data from ORACLE.
In-depth knowledge of Axiom Budget System
In-depth knowledge of State, Research Corporation, and WVU Foundation policies and procedures.
Ability to apply accounting principles and concepts, auditing, and budgeting.
Advanced knowledge of Excel, Microsoft Word and Microsoft Access.
Ability to prepare clear and accurate financial reports.
Demonstrated ability to organize information, to perform financial calculations, and draw logical conclusions.
Strong organizational and analytical skills.
Strong verbal/written communication skills.
Strong Commitment to Service.
Ability to work independently and use good judgement in decision-making.
Ability to apply knowledge in problem solving in complicated situations.
Demonstrate good business management skills.
Ability to effectively train employees in all areas of responsibility.
Ability to continually learn and adapt to existing and new policies and procedures, and new information systems.
Ability to cope with pressure of deadlines and heavy workloads as well as the frustration of ORACLE system problems, resulting in verification, re-verification and possible re-entry of data.
General knowledge of payroll related matters, especially related to IRS regulations and University payroll/tax/benefits issue.

Responsibilities

Reviews and analyzes the Payroll Edit and Payroll Suspense account reports for HSC Central Units.
Monitors payroll suspense account balances and coordinates corrective actions with the HSC Central Units.
Verifies the correction of discrepancies in Oracle.
Maintains the HSC Oracle HR Module by providing personnel funding sources, assignments, and percentage of effort updating and reporting for appropriated and research salary support.
Reviews and maintains HSC faculty and management employment contracts, payroll personnel records, PIQ submissions, Notice of Appointment process, and submittal of all necessary EBO forms to Shared Services and Payroll.
Responsible for verifying accurate funding sources for salaried/hourly personnel in the HSC VP Units
Responsible for reviewing and submitting the Payroll Adjustment form to Shared Services for the update of schedule lines, longevity and the process of labor distribution adjustments for HSC Central Units.
Responsible for reviewing and submitting element entry pays to Payroll for supplemental, special, and one time salary payments for HSC Central Units.
Manages and distributes the Research Corp annual appointment renewal process.
Responsible for analyzing and reconciling the HSC year-end close data and GL detail within the new budget model.
Responsible for completion of HSC Central ASU budget templates.
Responsible for review and analysis of HSC ASU, Auxiliary and Primary Unit budget templates.
Assists in maintaining the HSC position control system by receiving and reviewing new/modified State/Research Corp positions and facilitating approval of funding as it relates to budget planning and forecasting.
Ensures the accuracy of staffing roster information utilized in the budgeting process for all HSC colleges, campuses, and units.
Assists in the creation and analysis of the operating budget for all HSC colleges, campuses and units.
Responsible for the tracking and monitoring of all College and EBO submissions in accordance with the Budget Office Planning Calendar and following up on past due submissions.
Responsible for analyzing and compiling salary increase data, producing detailed and summary reports for management and creating budget modifications as needed.
Assists in the analysis and preparation of monthly, quarterly, and annual variance reporting.
Oversees HSC Effort Reporting Process.
Acts as Project Manager for budget modules managed through the WVU HSC Project Management System.
Responsible for reconciliation and analysis of the HSC Budget.
Responsible for managing and maintaining the HSC Business Office vanity email account.
Builds and maintains the Central Allocation function in the Axiom Budget System and Excel.
Assists the business officers in the HSC units and schools with reporting and maneuvering through the operating and labor files in Axiom.
Responsible for maintaining/updating the HSC Debt Service function.
Responsible for compiling and completing the HSC Fund Balance reports.
Development and maintenance of various short-term and long-term revenue and expense models to include Auxiliary Revenues, Salary and Wage Expenses, Supplies and Other Service Expenses, and various other models as requested.
Responsible for analyzing and reconciling the University-wide year-end close data and GL detail within the new budget model.
Manages and maintains the scholarship model for the University-wide budget model including critical data analysis and School/College allocation.
Assists in the verification and analysis of University-wide Banner tuition and fees data in comparison to Oracle system data.
Provides detailed data, analysis and summary of the University -wide annual and quarterly budget by fund type.
Development and maintenance of the University-wide Budget by Fund Type Report that guides leadership, BOG, Finance, and Treasury, while assisting with projections and monitoring throughout the fiscal year.
Responsible for producing in-depth analysis of ad-hoc projects, providing summaries, presentations and recommendations for leadership.
Responsible for compiling and completing the General University Fund Balance reports.
Assists in the development of HSC policies, procedures and processes related to personnel, salary and compensation areas.
Acts in an advisory capacity to all faculty and staff on matters pertaining to personnel, salary, compensation and budget policies, procedures and processes, while providing training as needed.
Responsible for understanding and interpreting University policies as they relate to operating budgeting processes
Plays a vital role in the completion of various and complex special projects, ad hoc requests and tasks for HSC management.
Responsible for implementing training to all HSC Schools and Units regarding WVU processes and systems management.
Support and Back up for the Financial Management Analyst Lead Position in the HSC Budget and Planning Office.

Benefits

37.5-hour work week
13 paid holidays (staff holiday calendar)
24 annual leave (vacation) days per year (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
Wellness programs

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