Financial Controller

Metajive Design LLC•Encinitas, CA

18h•$110,000 - $150,000•Hybrid

About The Position

In this hands-on role, we are looking for a detailed, solution-oriented, and proactive approach to take full ownership of the finance function. Reporting directly to the Metajive CEO with a dotted line report to the Group Financial Controller in the UK. This individual will play a pivotal role in working with the border team to meet goals, define metrics, and provide financial review on project estimating. This person will manage financial operations, maintaining rigorous compliance standards, and ensuring seamless integration with group-wide reporting under IFRS. The ideal candidate will bring a solid foundation in US GAAP, experience with IFRS reporting requirements, and a deep understanding of intercompany and audit processes in a multinational context. This is a hands-on role, this person should be flexible in mindset, working with the production team to provide financial mentorship, setting objectives, and ensuring timely delivery of tasks while driving continuous improvement while partnering closely with operational leaders. This person will foster a culture of accountability, growth, and high performance within the finance function.

Requirements

Expert-level attention to detail and uncompromising accuracy.
Bachelor’s degree in Accounting or Finance.
5–7+ years of progressive experience in financial control or audit, ideally in an advertising or agency environment.
Solid understanding of US GAAP and hands-on experience preparing reports under IFRS.
Experience working in an international group structure with intercompany transactions and transfer pricing considerations.
Advanced proficiency in accounting software (e.g., QuickBooks, SAGE, SAP) and strong Excel skills (VLOOKUP, pivot tables, complex formulas).
Track record of managing audits, preparing year-end packs, and coordinating with external advisors.
Proactive and independent problem-solver with a strong analytical mindset.
Experience with junior staff at all levels (eg, Finance, producers)
Hands-on and detail-oriented, with strong analytical and problem-solving abilities.
Comfortable working independently while collaborating across time zones with the UK parent.
Adaptable, proactive, and confident, managing both day-to-day operations and strategic finance initiatives.
Excellent written and verbal communication skills.

Responsibilities

Partner with the CEO and Head of Production to provide perspective on resource management and create models to support key business procedures.
Analyze and report key business metrics, including staff utilization, project profitability, sales, and revenue reporting.
Oversee Semi-monthly payroll, approve expenses, manage payment of commissions, and/or bonuses.
Collaborating with the Producers to create a detailed breakdown of estimated costs (labor, materials, overhead) mapped against the project timeline.
A monthly comparison of what was spent versus what was planned, highlighting "variances" (overages or savings).
Analysis of how fast the project is spending its budget and forecasting when the funds will run out.
Tracking work that has been completed but not yet invoiced to ensure the month-end records reflect the true cost of the project.
Lead the month-end and year-end close process, including the preparation of complex journal entries, comprehensive account reconciliations, and in-depth financial data analysis, all in accordance with US GAAP/IFRS and UK group reporting timelines.
Prepare accurate management accounts and supporting commentary; ensure IFRS adjustments are appropriately captured and reported to group finance.
Maintain the general ledger, P&L, balance sheet, accruals, prepayments, and journal entries.
Ensure all intercompany transactions are recorded accurately and timely, including monthly reconciliations and resolution of mismatches.
Act as the key liaison for aligning US financials with UK group IFRS requirements.
Prepare IFRS adjustment schedules and reporting packs to support group consolidation.
Ensure compliance with group internal controls, policies, and processes.
Manage the budgeting process and rolling forecasts in coordination with the business heads and UK FP&A.
Provide financial insights and variance analysis to guide local decision-making and support group-level reporting.
Establish and maintain robust, audit-ready records of all transactions.
Serve as the primary point of contact for external audits and coordinate with the UK group audit team.
Prepare audit schedules, support year-end fieldwork, and drive timely resolution of auditor queries.
Ensure full compliance with federal, state, and local tax laws, liaising with the UK group head of Tax and 3rd party CPA as required.
Monitor working capital and cash flow, ensuring sufficient liquidity and reporting cash positions regularly to group finance.
Manage bank reconciliations, accounts payable and receivable processes, and manage treasury activities locally.
Maintain accounting records in QuickBooks and lead the move to Sage Intacct in coordination with the UK team.
Optimize finance processes for scale and efficiency; assist with system configuration and data migration as part of the ERP implementation.
Flawless and highly efficient processing of all client and vendor invoices.
Optimized and timely payment of vendor invoices, maximizing cash flow.
Comprehensive and thoroughly reconciled vendor statements.
Impeccably maintained and audit-ready AP records.
Strategically generated and promptly delivered client invoices.
Proactive and highly effective collection of outstanding receivables, minimizing DSO.
Accurate, insightful, and reconciled AR aging reports.
Meticulously maintained AR records.
Accurate, complex, and timely posting of all journal entries.
Rigorously reconciled bank and credit card statements.
Optimized and impeccably maintained general ledger.
Lead support for the timely and accurate preparation of comprehensive financial statements.
Flawless and timely completion of all month-end and year-end closing procedures.
Comprehensive and thoroughly reconciled account reconciliations with detailed variance analysis.
In-depth analysis of monthly financial results, providing actionable insights.