Financial and Administrative Services Manager - Behavioral Health Services Department

County of Santa Clara (CA)•Santa Clara, CA

66d

About The Position

The County of Santa Clara is seeking a strategic and results-driven executive to serve as the Financial and Administrative Services Manager (FASM) for the Behavioral Health Services Department (BHSD). Reporting directly to the Behavioral Health Services (BHS) - Chief Financial Officer (CFO), this key leadership role provides executive oversight of financial planning and budget development, payroll administration, contract finance and reporting, and database administration for BHSD. The role also oversees the Senior Departmental Fiscal Officer, who manages revenue and grants, accounts payable, and general accounting units. The FASM will supervise a team of five direct reports and a total of 36 professional and technical staff. This position plays a pivotal role in ensuring the financial integrity, operational efficiency, and strategic alignment of BHSD's fiscal and administrative operations. Under the direction of the BHS-CFO, the FASM leads initiatives to strengthen fiscal transparency, improve data-driven decision-making, and enhance financial sustainability in support of the department's mission to deliver high-quality behavioral health services to the community. The ideal candidate will be a collaborative and forward-thinking leader with a demonstrated ability to manage complex budgets, lead cross-functional teams, and drive data-informed strategies that enhance operational excellence across a large, multifaceted organization. The ideal candidate will be a visionary and collaborative leader with: Extensive experience in public sector financial and administrative management. Demonstrated success in leading high-performing teams and managing large, complex budgets. Strong expertise in governmental accounting, cost reporting, forecasting, and financial analysis. Deep understanding of contract finance, including managing maximum financial obligations, ensuring funding availability, analyzing financial trends, and collaborating with internal and external partners. Experience overseeing database systems and automation tools to improve reporting accuracy and efficiency. Exceptional communication and interpersonal skills to foster collaboration with County leadership, internal departments, and external stakeholders. A commitment to equity, transparency, accountability, and continuous improvement in public service delivery. This is an exceptional opportunity for an experienced executive who is passionate about fiscal stewardship, operational excellence, and advancing behavioral health outcomes for Santa Clara County's diverse communities.

Requirements

Considerable education and experience, which demonstrates the ability to perform the stated management responsibilities and the possession of the knowledge and abilities listed below.
Principles and practices of management necessary to plan, organize, direct, manage and evaluate financial and administrative operations
The theory, principles, practices and application of governmental budgeting and accounting
Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, modem information systems and organizational development
Administrative problems common to the operation of a government agency
State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting
Plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency
Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions
Interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs
Manage, train, develop and motivate staff
Represent the agency before the Board of Supervisors, County Executive and agency/department heads
Communicate effectively both orally and in writing
Establish and maintain effective working relationships with the Board of Supervisors, County Executive, executive managers, staff and representatives of other governmental agencies
Prepare clear and concise reports and correspondence

Nice To Haves

Administrative/managerial experience managing a complex financial operation in the public sector is desirable.

Responsibilities

Plans, directs, coordinates and administers the agency's financial and accounting responsibilities, budget, information systems, human resources, training and professional development, centralized customer support, and other related administrative support functions;
Participates as a member of the Agency's executive team in the review, development and implementation of goals, strategies, systems, policies and procedures for carrying out the Department's mission;
Monitors, evaluates and makes recommendations regarding complex budgetary costs having county-wide impact;
Directs the development, preparation and implementation of the agency budget, including the management of expenditures and revenues;
Directs managers in the development, maintenance, evaluation, and administration of information systems to enable the department to use data to make decisions and operate effectively;
Acts as liaison with County-wide support agencies; including Information Services, Employee Services, Finance, Fleet and Facilities, Contracting and Procurement representatives in the evaluation of current systems and the planning for future service and systems needs;
Conducts or directs and evaluates complex studies pertaining to a variety of financial, human resources, administrative and operational problems, and develops and implements effective solutions;
Reviews and analyzes new and revised statutes and proposed legislation to determine effects on the Agency/County;
Develops or reviews and approves plans for the effective utilization of office space, furniture and equipment, forms and supplies;
Represents the agency head on matters related to agency financial and administrative matters before the Board of Supervisors, County Executive and other governmental and public entities;
Selects, trains, directs and evaluates subordinate managers, and provides overall direction to subordinate staff regarding professional standards, work quality and performance;
Prepares, reviews and approves detailed reports and correspondence;
Performs other related duties as required