Financial and Administrative Analyst

University of California San Francisco•San Francisco, CA

1d•$28 - $59

About The Position

This Financial and Administrative Analyst will play a critical role in the day to day financial and administrative management for UCSF’s School of Dentistry assigned department. Responsibilities will include monthly, quarterly, and annual production reporting, submitting purchase orders through the School’s Bearbuy system, processing reimbursements for students, faculty, and staff, and administering the reconciliation and records management process for the department. Responsibilities will also include preparing invoices, reviewing department deficit reports, reviewing the general ledger, submitting journal transfers and pulling data for profit and loss statements. Moreover, responsibilities will include scheduling meetings, drafting meeting agenda, drafting meeting minutes, and emailing important office communications to faculty and staff, and assisting with organizing events. The incumbent must also be able to work effectively with a variety of stakeholders, including students, faculty, staff, UCSF central offices, and outside vendors to ensure compliance with UC financial procedures and reporting. The account management functions associated with this position require knowledge and experience using fiscal policies and systems and an umbrella understanding of campus-wide accounting and budget principles. The administrative functions associated with this position require knowledge of a variety of administrative operational activities. The incumbent must have excellent verbal and written skills as well as demonstrated working knowledge and application of Microsoft Excel. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $27.83 - $59.15 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related area and/or equivalent experience/training
1-3 years of related experience
Working knowledge of financial processes, policies and procedures
Strong knowledge of financial data management and reporting systems
Proficiency in the use of spreadsheet and database software
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making
Ability to function effectively as a member of a team
Ability to adapt to changing priorities
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources

Nice To Haves

Skills to provide coaching and mentoring to support staff

Responsibilities

monthly, quarterly, and annual production reporting
submitting purchase orders through the School’s Bearbuy system
processing reimbursements for students, faculty, and staff
administering the reconciliation and records management process for the department
preparing invoices
reviewing department deficit reports
reviewing the general ledger
submitting journal transfers
pulling data for profit and loss statements
scheduling meetings
drafting meeting agenda
drafting meeting minutes
emailing important office communications to faculty and staff
assisting with organizing events
work effectively with a variety of stakeholders, including students, faculty, staff, UCSF central offices, and outside vendors to ensure compliance with UC financial procedures and reporting