Financial Analyst II, Sponsored Programs

UT Southwestern Medical Center • Dallas, TX

21d

About The Position

This role works within the Revenue Cycle team. This team handles the billing and collections of our research portfolio based on terms and conditions as well as bill type of the award. It also assists in the Award Lifecycle handling review of allowable costs, month-end close, fiscal year-end activities and interagency reporting. Understanding of Uniform Guidance, cost principle and analytics to handle the day-to-day business of research awards is necessary. Position is fast paced and requires ability to flex and multi-task, reprioritizing tasks continuously. Position reports to Manger of Revenue Cycle and Award Setup. Primary duties include the following:
Prepare and submit monthly invoices for sponsored projects in accordance with sponsor terms and conditions, UT Southwestern policies, and applicable federal regulations.
Review award agreements, amendments, and sponsor guidelines to ensure accurate billing, proper cost allowability, and compliance with sponsor-specific invoicing requirements.
Reconcile sponsored project expenditures between institutional financial systems and billing records; research and resolve billing discrepancies prior to invoice submission.
Process refunds, credit memos, and billing adjustments related to overpayments, cost corrections, sponsor disallowances, and award closeouts.
Monitor and manage sponsored programs accounts receivable (AR), including tracking invoice status and maintaining accurate aging of outstanding balances.
Perform AR collections activities, including follow-up with sponsors, documentation of collection efforts, and resolution of payment delays.

Requirements

• Bachelor's Degree in finance, accounting, or other related field
• 2 years of progressively responsible experience in finance and/or accounting with experience in planning, forecasting, and financial analysis

Responsibilities

• Prepare and submit monthly invoices for sponsored projects in accordance with sponsor terms and conditions, UT Southwestern policies, and applicable federal regulations.
• Review award agreements, amendments, and sponsor guidelines to ensure accurate billing, proper cost allowability, and compliance with sponsor-specific invoicing requirements.
• Reconcile sponsored project expenditures between institutional financial systems and billing records; research and resolve billing discrepancies prior to invoice submission.
• Process refunds, credit memos, and billing adjustments related to overpayments, cost corrections, sponsor disallowances, and award closeouts.
• Monitor and manage sponsored programs accounts receivable (AR), including tracking invoice status and maintaining accurate aging of outstanding balances.
• Perform AR collections activities, including follow-up with sponsors, documentation of collection efforts, and resolution of payment delays.
• Completes variety of monthly financial management reports and reviews all reports for errors and inconsistencies; analyzes variations in forecasts and actual performance; determines reasons for variance; develops recommendations for improvement; completes written summaries of financial data.
• Prepares monthly financial reports, schedules for annual financial reports, and reports to various government agencies, ensuring conformance of such reports with applicable procedures and regulations of University of Texas System and Federal and State agencies concerned.
• Identifies areas of poor performance, presents findings, and makes recommendations to upper management.
• Prepares financial models and conducts financial analyses.
• May maintain controls for policies and procedures for financial system; develops and maintains delegation of authority of various procedures, such as check requests, refunds, invoice approval, bad debt write-offs, etc.
• Completes special projects as requested.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees