Financial Administrator - Roads & Drainage

Polk County•Winter Haven, FL

1d•Onsite

About The Position

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below: MAJOR FUNCTION This position reports directly to the Roads and Drainage Division Director. This position plans, directs and manages the staff and activities of the administration section. This position will participate in and oversee developing, implementation and updating of the CIP (Community Investment Plan) budget and operating budget for the division. This position will have budget responsibility of at least $50million for all funds managed based on current funding sources for the division. This position will manage and oversee the tracking of production costs associated with the work performed by the division utilizing a Computer Maintenance Management System (CMMS). Work is reviewed by the director for effectiveness and conformance with overall objectives and is subject to verification by periodic audits by the county’s internal and external auditors. ILLUSTRATIVE DUTIES Advises the division director of financial matters; (i.e. purchasing/requisitioning procedures, cost estimates, costs and payments, etc.) and prepares reports of budget status. Implements the financial goals and objectives of the division. Develops and administers the implementation of financial policies and procedures, i.e. billing, customer receipts, purchasing, vouchering, payment authorization, expenditure classification, budget transfers, production (CMMS), and capital. Supervises and manages assigned staff, including the selection of employees, providing for their training / professional development, evaluation, and being responsible for staff productivity, discipline, complaint and grievance handling. Prepares and reviews various fiscal statements, financial reports, fiscal information of contracts and / or agreements presented for payment. Monitors and manages the division’s operating budget, service levels, workload indicators, cost tracking and performance measurements such as a CMMS. Performs complex financial and cost benefit analyses, making recommendations to ensure cost-effective divisional operations and services as directed by the division director. Researches, investigates, prepares and submits policy statements relating to division activities as directed by the division director. Provides leadership to the administration section staff to enable them to effectively perform the duties and functions of the section. Encourages and promotes teamwork and personal growth of the staff to reach individual, section, and division goals. Develops and supervises programs for the maximum utilization of services. Manages operations in the administration section including quality and quantity of group work, planning, scheduling, and goal setting for individuals. Fosters and encourages a teamwork environment through effective hiring, orienting and coaching. Prepares written and up-to-date procedures in all areas pertaining to work performed in the administration section. Reviews federal regulations, Florida statutes, government / auditing/accounting standards, and county ordinances. Communicates with staff to ensure compliance. Prepares and delivers annual performance evaluations. Supervises employees in the administration section. Responsible for the overall direction, coordination and evaluation of the administration section.

Requirements

Knowledge of: Accounting, purchasing, financing, auditing and expenditure control systems, procedures and regulations, and production.
Division operations and encourages staff involvement for high quality productivity and constructive interactions with other sections in the division.
Computers and software associated with the functions and duties described above; including but not limited to, Microsoft Office Suite, the county’s POLK One Business Solutions Software, LEGISTAR (EAgenda), and DRGR Federal Grants Module.
Ability to: Complete, maintain and process pertinent paperwork and records, including requests for daily, monthly and quarterly reports for the purpose of reporting to staff and agencies.
Effectively communicates in person and in writing with other division sections, county divisions, the clerk’s office, and other government agencies.
Attend management meetings and schedules regular staff meetings for the administration section.
Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Effectively present information and respond to questions from groups of managers, clients, customers and the public.
Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, payroll and taxes.
Apply concepts of basic algebra.
Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Interpret and monitor contracts.
Operate office equipment such as calculators, printers and phones.
Skills: Excellent writing skills for reports, business correspondence, and procedures manuals.
This position works in an office environment and must be able to remain in a stationary position for approximately 80% of the time.
Occasionally moves about the office, between buildings on the division complex and must attend meetings outside the office to access files, office equipment, personnel, etc.
Communicates with staff throughout the workday and must be able to communicate information in an accurate and understandable way.
Performs related duties as required.
Graduate with a bachelor’s degree from an accredited college or university with major course work in Accounting, Business, Public Administration or a related field.
A minimum of seven (7) years’ experience in business, accounting and/or public administration; including a minimum of five (5) years financial experience; including four (4) years supervisory experience.
Must possess a valid driver’s license and be able to secure a valid Florida driver’s license at the time of employment.
Must have access to dependable transportation to report to work.
Ten (10) years of comparable governmental financial management experience may be substituted for the bachelor’s degree requirement.
All employees will be required to work before, during, or alter an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its residents.

Responsibilities

Advises the division director of financial matters; (i.e. purchasing/requisitioning procedures, cost estimates, costs and payments, etc.) and prepares reports of budget status.
Implements the financial goals and objectives of the division.
Develops and administers the implementation of financial policies and procedures, i.e. billing, customer receipts, purchasing, vouchering, payment authorization, expenditure classification, budget transfers, production (CMMS), and capital.
Supervises and manages assigned staff, including the selection of employees, providing for their training / professional development, evaluation, and being responsible for staff productivity, discipline, complaint and grievance handling.
Prepares and reviews various fiscal statements, financial reports, fiscal information of contracts and / or agreements presented for payment.
Monitors and manages the division’s operating budget, service levels, workload indicators, cost tracking and performance measurements such as a CMMS.
Performs complex financial and cost benefit analyses, making recommendations to ensure cost-effective divisional operations and services as directed by the division director.
Researches, investigates, prepares and submits policy statements relating to division activities as directed by the division director.
Provides leadership to the administration section staff to enable them to effectively perform the duties and functions of the section.
Encourages and promotes teamwork and personal growth of the staff to reach individual, section, and division goals.
Develops and supervises programs for the maximum utilization of services.
Manages operations in the administration section including quality and quantity of group work, planning, scheduling, and goal setting for individuals.
Fosters and encourages a teamwork environment through effective hiring, orienting and coaching.
Prepares written and up-to-date procedures in all areas pertaining to work performed in the administration section.
Reviews federal regulations, Florida statutes, government / auditing/accounting standards, and county ordinances.
Communicates with staff to ensure compliance.
Prepares and delivers annual performance evaluations.
Supervises employees in the administration section.
Responsible for the overall direction, coordination and evaluation of the administration section.