Finance Services Analyst

University of California, Irvine•Irvine, CA

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The Donald Bren School of Information and Computer Sciences (ICS) at UC Irvine. As the only computing-focused school in the University of California system, the Bren School is a unique place for study, research, and collaboration. Our three departments Computer Science, Informatics, and Statistics, and four professional masters programs incorporate a broad range of curricular and research interests across the informational and computational sciences. Your Role on the Team Under the general supervision of the Director of Finance, the incumbent is responsible for supervising the Purchasing and Disbursement team in the Donald Bren School of Information and Computer Sciences. The incumbent is responsible for processing and overseeing the tracking of all accounts payable transactions in the school, including but not limited to TEM, DV, PalCard, Low- and High- value purchase orders, and other financial system documents and transactions as needed. Uses skills as a seasoned, experienced financial service professional with a full understanding of university practices and organizational policies and procedures. Provides supervision and guidance to team members to resolve a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Organizes and leads training sessions including school-wide training sessions. In consultation with the Director of Finance, implements practices to ensure school-wide compliance with UCI financial requirements, including but not limited to audit and fiscal close activities.

Requirements

Thorough knowledge of financial processes, policies and procedures.
Thorough knowledge of financial data management and reporting systems.
Strong proficiency in the use of spreadsheet and database software.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
Ability to function effectively as a member of a team.
Ability to adapt to changing priorities.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources
Leadership skills to provide guidance, coaching and mentoring to professional and support staff
Bachelor's degree in related area and / or equivalent experience / training
A minimum of 5 years of experience
Must be able to provide proof of work authorization

Responsibilities

responsible for supervising the Purchasing and Disbursement team
responsible for processing and overseeing the tracking of all accounts payable transactions in the school
Organizes and leads training sessions including school-wide training sessions.
implements practices to ensure school-wide compliance with UCI financial requirements, including but not limited to audit and fiscal close activities.