Finance Project Manager/Executive Assistant

Alfred University•Alfred, NY

4d•$24 - $26

About The Position

This position reports to the CFO. Primary responsibility is to work with the CFO to manage smaller divisional projects as assigned as well as maintain CFO calendar. Supports Financial Analyst/Sr Project Manager on larger projects and research as needed. Works with Financial Analyst team to support account analysis or follow up with divisions as needed. Serves as a point of contact for the Office of the CFO to exercise superior customer service and responsiveness to external and internal inquiries. Coordinates monthly divisional budget meetings and assists with minutes of these meetings. Assists Controller with follow up necessary for timely monthly close procedures. Assist Controller with year end audit as needed. Maintains the day to day activity on Saxon Inn Inc. Works with CFO on compilation of annual insurance renewal documents. Assists CFO and Financial Analyst/Sr Project Manager with preparation of board materials and acts as liaison with the President’s Office. Responsible for working with event coordinators to obtain liquor permits and facility/service contracts. Rate: $24.49-$25.89, 35 hours per week

Requirements

Bachelor’s Degree in Accounting/Business Administration or equivalent education and experience is required
2 years of accounting and/or project management experience required.
A working functional knowledge of Accounting and ERP Systems such as STC Banner
Demonstrated knowledge of Accounting Principles (GAAP) and Procedures
Working knowledge (education or work-related experience) of Project Management methodology and/or Business Process Analysis is essential
A working functional knowledge of Project Management Software such as Asana
Advanced Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Work/school records would confirm the existence of superior skills or attributes in the following areas: sound judgment, discretion, dependability, organizational and interpersonal skills, professional work output, energy and enthusiasm, ability to interact with all levels of the AU community and constituents, diplomacy, initiative, function independently with only occasional review and direction.
Candidate must possess the ability to multi-task in a fast-paced, open office environment and prioritize.
Position requires the strictest level of confidentiality.
Fax, Copier, and Calculator
With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level, be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations, must be able to communicate with all levels of the institution in written and spoken form. The individual must be able to work independently.
The ability to maintain regular and prompt attendance is essential to the successful performance of this position

Nice To Haves

Experience working with higher education or nonprofit preferred

Responsibilities

Develops and maintains project timelines and task assignments, monitors and records progress and milestones
Assists CFO and Financial Analyst team with journal entries and budget adjustments
Assists in the preparation of Board related communications and meeting prep for four (4) Committees: Audit, Investment, Finance, Facilities & Grounds
Ensures board committee packets are forwarded to the President’s Office in a timely manner
Maintains the day-to-day activities of Saxon Inn Inc. – filing for special permits, processing annual license renewals, annual inventory count
Prepare insurance renewal documents
Organize and create files, managing filing system both electronic and in paper form. Manage the record retention/policy retention procedures
Prepare facility or event contracts for signature by CFO; manage requests, mailings and submissions of signed documents
Field general requests for Certificates of Insurance and issue accordingly
Assists the Controller with the year end audit workpapers.
Works with the university attorneys and CFO to gather, execute, and maintain legal documents
Ensures superior customer service to all constituents
Cross-train with Business Office positions to function as backup and other duties as assigned
Project implementation for specific projects as assigned.
Reconcile Business & Finance credit card: approval of all charges, attaching receipts to statements electronically and submitting
Maintain official divisional organizational chart; update and distribute as necessary
Other duties as assigned
Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people’s lives
Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience
Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
Effective written and oral communication skills
Contributes to the overall success of the University by performing other duties as assigned