Finance Payroll Specialist (Appointed)

City of Memphis•Memphis, TN

About The Position

Works under the general direction of the Payroll Manager in the Finance Division maintaining the current payroll system. Keys entries from personnel forms including shift pay, special license pay, job incentive pay, out-of-class pay, college incentives, hazardous duty pay, longevity pay and time entry which includes vacation pay, sick leave pay, bonus pay and all other payroll exceptions. Enters and maintains information from W-4 and W-5, while researching and reissuing past W-2 and check stub information. Implements and maintains the following payroll deductions: deferred compensation, fitness center fees, PST (Police Service Technician) pay backs, City and Federal Credit Union deductions (union dues, union life insurances, union dental insurance, union charities, wage earners funds, employee direct deposits, United Way donations, American Family and Colonial Insurance deductions). Monitors and/or validates time entry submitted from division for payroll processing. Calculates tax percentages, deductions and earnings for manual check advance requests in the case of vacation, corrections, final check, retro payments and new hires. Records corrections and updates and maintains systems data for accuracy. Issues stop payments on lost, damaged or stolen checks and recalls direct deposits sent in error. Interacts with other city employees, divisions and outside agencies in reference to official payroll information requests and inquiries. Monitors and reviews periodicals to learn of deceased pensioners and addresses benefit situation. Serves as back up for running OTL processes. Maintains the Nationwide Retirement Solution Loan account including processing employee payments and reconciling employee account balances. Research past payment information requested by vendors in Oracle; runs vendor pay reports and processes vendor payments. Runs timesheet process and enters time for designated service centers; serves as a backup timekeeper for Divisions. Distributes checks and reports to vendors used by the City. Separates and prepares payroll checks and signature reports. Maintains the Temp 920 process and enters all changes as it relates to the entry and/or restoration of payroll records for temporary employees, including restoring all deductions, re-entering bank/credit union account information, etc.

Responsibilities

Maintaining the current payroll system.
Keying entries from personnel forms including shift pay, special license pay, job incentive pay, out-of-class pay, college incentives, hazardous duty pay, longevity pay and time entry which includes vacation pay, sick leave pay, bonus pay and all other payroll exceptions.
Entering and maintaining information from W-4 and W-5, while researching and reissuing past W-2 and check stub information.
Implementing and maintaining payroll deductions: deferred compensation, fitness center fees, PST (Police Service Technician) pay backs, City and Federal Credit Union deductions (union dues, union life insurances, union dental insurance, union charities, wage earners funds, employee direct deposits, United Way donations, American Family and Colonial Insurance deductions).
Monitoring and/or validating time entry submitted from division for payroll processing.
Calculating tax percentages, deductions and earnings for manual check advance requests in the case of vacation, corrections, final check, retro payments and new hires.
Recording corrections and updates and maintains systems data for accuracy.
Issuing stop payments on lost, damaged or stolen checks and recalls direct deposits sent in error.
Interacting with other city employees, divisions and outside agencies in reference to official payroll information requests and inquiries.
Monitoring and reviewing periodicals to learn of deceased pensioners and addresses benefit situation.
Serving as back up for running OTL processes.
Maintaining the Nationwide Retirement Solution Loan account including processing employee payments and reconciling employee account balances.
Researching past payment information requested by vendors in Oracle; running vendor pay reports and processes vendor payments.
Running timesheet process and enters time for designated service centers; serves as a backup timekeeper for Divisions.
Distributing checks and reports to vendors used by the City.
Separating and preparing payroll checks and signature reports.
Maintaining the Temp 920 process and enters all changes as it relates to the entry and/or restoration of payroll records for temporary employees, including restoring all deductions, re-entering bank/credit union account information, etc.