Finance Operations Coordinator

Bloomberg Philanthropies • New York, NY

2d

About The Position

We are seeking a polished, professional, and detail-oriented Finance Operations Coordinator to support Senior Executive leadership at our organization. This role reports directly to the Director of Finance and serves as a key liaison between leadership teams. The ideal candidate is confident, resourceful, and able to anticipate needs in a fast-paced, high-visibility environment. They will possess strong communication skills, excellent judgment, and the ability to work both independently and collaboratively across multiple teams and stakeholders.

Requirements

• 6+ of professional experience in a detail-oriented role, ideally with responsibilities spanning administrative support, operations, and project management
• Bachelor’s degree
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level clients and colleagues, both verbally and in writing
• Ability and desire to build and maintain strong relationships with team and applicable internal/external clients
• Resourceful, motivated, efficient, and detail-oriented
• Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
• Resourceful, pro-active, efficient, and customer services oriented
• Ability to work independently
• Strong analytical skills and ability to leverage emerging technologies to optimize operations
• Ability to protect confidential and proprietary information
• Proficiency with MS Office Suite (including Word, Excel, Outlook, etc.), Adobe Acrobat, and Asana

Nice To Haves

• Previous experience working in a professional services firm preferred

Responsibilities

• Provide high-level administrative and operational support to the Director of Finance
• Partner closely with the Finance Team to ensure seamless execution of scheduling, meetings, and deliverables
• Partner with leadership to implement processes and streamline workflows
• Prepare meeting materials and agendas with precision and professionalism
• Project manage and help with extensive internal projects, collaborating directly with the Finance Team to accommodate needs
• Maintain strong relationships with internal stakeholders, including Grants, Legal, and Operations – act as a liaison to facilitate work and accomplish objectives
• Anticipate logistical and administrative needs, proactively resolving issues before escalation
• Prepare and process expense reports, maintain records, and assist with reconciliation and approvals

Benefits

• We’re proud to provide all full-time employees with comprehensive healthcare coverage, as well as programs and services to help them and their families manage their health and well-being.
• In addition to health, dental, and vision coverage, we offer disability and life insurance, a retirement savings plan (complete with a generous company match), and an array of wellness programs.
• We also have perks including fitness and gym reimbursement, commuter savings programs, and discounts on products and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees