Finance & Office Operations Coordinator

Nelson Miller Group • Troy, VA

1d

About The Position

We are seeking a highly organized and detail-oriented Finance & Office Operations Coordinator to support our accounting operations, vendor management, and office administration. This role is ideal for someone who thrives in a dynamic environment, exercises independent judgment, and enjoys owning processes from start to finish. You will play a key role in accounts payable, month-end close activities, RMA processing, and general office operations.

Requirements

• 3+ years of experience in accounting operations, accounts payable, or finance support.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Strong analytical skills and the ability to exercise independent judgment and discretion.
• Excellent communication and organizational skills.
• High attention to detail, accuracy and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Compliance: Due to ITAR and / or CUI compliance requirements, this position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C.1324b(a)(3).

Nice To Haves

• Experience with Acumatica or similar ERP systems preferred.

Responsibilities

• Post vendor bills from landed cost receipts, purchase receipts, or direct accounts.
• Process shipping bills from vendor portals.
• Review and process employee expense reports.
• Prepare weekly unpaid bills lists for CFO approval.
• Coordinate China vendor payments with internal stakeholders.
• Execute approved payments in CashPro and post transactions in Acumatica.
• Perform daily bank reconciliations and deposit checks.
• Enter RMAs into Acumatica and issue Return Approval Authorization forms.
• Create and manage RMA tasks in Teams, assigning appropriate team members.
• Perform accurate reconciliations for: Accounts payable AMEX credit card charges Prepaid inventory (bank and credit card) Prepaid expenses Shipping expenses Landed cost & purchase receipt variance Purchase receipts and landed cost receipts
• Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.).
• Manage office and warehouse supply inventory.
• Oversee printer lease administration.
• Coordinate utilities and property tax documentation.
• Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives.
• Perform additional duties as assigned

Benefits

• Comprehensive benefit package including medical, dental and vision coverage; company-paid basic life/AD&D insurance, short-term and long-term disability insurance; voluntary supplemental insurances, flexible spending accounts and employee assistance program (EAP).
• Sick Leave, Vacation Time, and company-paid Holidays are also provided as paid time off.
• Nelson Miller Group also provides a 401(k) Retirement Savings Plan option with a safe harbor non-elective company contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees