Finance Office Administrative Assistant

HOPE Clinic•Houston, TX

7d•$14 - $17•Onsite

About The Position

The Finance Office Administrative Assistant will perform administrative tasks to support the Finance department, including but not limited to, the CFO, Accounting, Billing, Procurement, Credentialing, and Human Resources departments’ staffs.

Requirements

Proven administrative experience in a variety of field concepts
Typing speed of at least 40 WPM
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Excellent written and verbal communication skills
Strong organizational and planning skills
Attention to detail and problem solving skills
Excellent time management skills and ability to multi-task and prioritize work
Proficient in MS Office with expertise in Microsoft Word, PowerPoint and Excel
High School diploma required; Associate degree preferred, preferably in Healthcare, Business Administration, or related field.
One year of relevant administrative or nonprofit experience preferred, experience in the medical field is a plus!
Must have good transportation and a valid Texas Driver’s license.

Nice To Haves

Bilingual (Vietnamese, Chinese, Arabic, Spanish and/or any other language with English) is preferred.
Above average skills in language ability as well as public speaking and writing.

Responsibilities

Coordinate agendas, meetings, travel arrangements, etc. for the CFO
Coordinate calendars for the Finance department, including but not limited to CFO and conference room booking, etc.
Answer phone calls and correspondences (mail, fax, email, packages, etc.) as instructed
Maintain organized files in electronic format (and hard copy if necessary)
Work on multiple assigned projects and contribute to a team effort
Provide general support to visitors: answering questions, giving directions, etc.
Perform monthly CAQH mass attestation
Maintain and update the privileging summary spreadsheet to ensure the records and data are current and accurate
Assist with updating demographic information for insurance payers
Assist with provider internal credentialing process
Fax and mail out insurance correspondences as needed
Perform routine administrative duties, including but not limited to, entering data, preparing reports, helping with inventory management, performing inventory count, reconciling front desk income & making deposits, assisting with monthly Labcorp reconciliation, coordinating the department catering events, etc.
Assist HR Department with maintaining new hire and volunteer orientation folders, issuing new hire and volunteer ID cards, tracking polos and fleeces inventory, as needed
Attend on-site/off-site community engagement activities and clinic events as needed
Ensure that work assignments and information gathered remain confidential and protect all patient and agency information
Perform other duties as assigned to support HOPE Clinic’s Mission, Vision and Values.