Finance Manager

Kitsap Regional Library • Bremerton, WA

32d • $91,100 - $126,103 • Onsite

About The Position

Kitsap Regional Library is seeking a service-minded and detail-oriented Finance Manager. Under general direction, the Finance Manager is responsible for supporting the financial health of the organization. This position is expected to plan, lead, manage and direct the areas of responsibilities within payroll, accounts payable, L&I compliance, accounts receivable, departmental budget management reporting, reconciliations and cash receipting for the organization. The Finance Manager has supervisory oversight of the accounting staff.
Within the Finance Division, the Finance Manager will develop and implement departmental procedures and work with the Deputy Director/CFOO to plan the future direction of the department. They serve as the primary support to the Deputy Director/CFOO in district wide efforts such as contract management, preparation of the annual financial reports and associated audit efforts, implementing districtwide finance department goals and strategic initiatives as well as budget development and management.

Requirements

• Any combination of relevant education and experience equal to a bachelor's degree in accounting, finance, business or related field of study, plus a minimum of two years of experience of relevant work experience which demonstrates the ability to perform the essential functions of the job, including two years of experience of supervisory experience.
• A valid Washington State driver's license, a safe driving record, and three years driving experience are required to drive a library-owned vehicle for library business.
• Knowledge of budget planning processes.
• Knowledge of cash basis financial and accounting practices and reporting information.
• Experience with payroll processing and reporting.
• Advanced experience working with Microsoft Excel spreadsheets and database systems.
• Excellent problem solving, analytical and interpersonal skills.
• Able to prepare and maintain complete and accurate financial reports and records.
• Demonstrates strong organizational, planning, project management and interpersonal skills.
• Ability to work cooperatively with other departments, staff on cross-functional teams or committees.
• Ability to direct, train and supervise employees.
• Ability to exercise sound judgement in interpreting established financial policies and data to deliver solution-based options to strategic and operational initiatives.
• Ability to manage multiple priorities, delegating work as necessary, to accomplish accounting responsibilities, many under sensitive deadlines.
• Ability to communicate effectively verbally and in writing, to present financial and operational information clearly to non-financial stakeholders.
• Maintain regular and reliable attendance.
• Knowledge and support of Kitsap Regional Library's principles of intellectual freedom.
• Knowledge and support of Kitsap Regional Library's policies and procedures.
• Effectively work both independently, with limited direction or supervision, as well as within a team.
• Flexibility to adapt to rapidly changing information, technology, work procedures and library services.
• Maintain confidentiality in dealing with patron and/or employee records.

Nice To Haves

• Experience working for a government entity or municipal corporation, experience in Washington State is preferred.

Responsibilities

• Responsible for maintenance of the general ledger system, in accordance with the SAO BARS Manual, ensuring the integrity of existing controls are maintained. Recommend updates, changes, or both to internal controls or accounting processes to ensure accounting functions are operating efficiently and effectively.
• Monitor and provide initial approval of budget amounts, accurate coding and proper documentation for payment of all accounts payable to final posting and upload steps with the County and Bank to be submitted to the Deputy Director/CFOO for final approval.
• Collaborate with finance staff to prepare monthly financial reports for presentation to Board of Trustees, ad hoc reports to Library Supervisors or Directors of other departments and the annual financial reporting package submitted to SAO.
• Provide technical information and instruction, interpretation or explanation of financial-related data and respond to inquiries from departmental managers and others.
• Generate data and supporting information for the Deputy Director/CFOO to support budget recommendations for the Library Director to take to the Board for consideration and deliberation.
• Input approved balanced budget into the accounting software and all proper documentation is filed with counties and other agencies.
• Support, and at times, manage special projects such as developing and implementing accounting policies and procedures, managing capital project budgets and monitoring the revenues and expenditures associated with the Friends and Foundation operating agreements.
• Review monthly bank reconciliations between the County Treasurer's Offices, bank accounts and the Library general ledger to support routine month end journal entries.
• Lead, review and approve work efforts performed by accounting staff including but not limited to cash receipt entries, manual batches, updates or changes made within the accounting system and other journal entries performed.
• Prioritize, delegate work, and determine work schedules and assignments for direct reports. Train (including adequate cross-training), develop, motivate, evaluate, and manage the performance of the accounting staff. Primary lead in the hiring process for all new accounting staff.
• Responsible for the oversite or preparation and filing of quarterly and year end Federal tax reports, multiple worksite reports, employment security reports, Department of Labor and Industries reports, state tax, W-2, 1099 and Social Security (OASI)annual wage report filings.
• Provide technical and systems troubleshooting for financial and HR software.
• Coordinate and initiate appropriate accounting processes training for other departments.
• As designated, serves as Acting CFO.
• Perform duties of Finance and Payroll Specialist or Accounting Assistant in their absences or as needed due to workload peaks.
• Participate in library meetings, conferences, workshops, committee meetings and seminars as requested and authorized.
• Keep informed of current accounting practices by attending workshops and educational programs or reading specialized literature.
• Perform other related duties as assigned.

Benefits

• Employees regularly scheduled 20 or more hours per week are eligible to participate in our medical, dental, vision, basic life, AD&D, long term disability insurance plans, health reimbursement arrangement (HRA), as well as our employee assistance program.
• Additionally, all employees regularly scheduled 20 or more hours per week receive 13 paid holidays throughout the calendar year.
• Employees in this position earn 26 days per year of vacation leave over the course of their first year, 13 days of sick leave, and 1 personal day each year.
• Kitsap Regional Library participates in the Washington State Public Employees Retirement System (PERS). Employees are automatically eligible for the plan if they work a minimum of 16.25 hours per week (or 70 hour per month) during five months per year for two consecutive years.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees