Finance Manager

University of Maryland•College Park, MD

1d•$85,000 - $90,000

About The Position

This position is responsible for managing finance functions for the department. This position is responsible for the management of professional and support staff. Manages financial functions for the department. Manages the receipt, verification, deposit, and reporting on funds received by the department. Manages bills received for payment, petty cash fund or other financial services. Manages a team of professional and support staff. Other duties as assigned. The Finance Manager is responsible for the day-to-day financial transactions of the college on non-sponsored accounts. This includes account reconciliation and reporting, processing financial transactions such as procurement, reimbursements, invoice creation and payment etc. The manager works under the direction of the Assistant Director of Finance to execute financial tasks for the College of Information Studies, ensuring fiscal viability and compliance.

Requirements

Bachelor’s degree from an accredited college or university.
Three (3) years of professional finance or accounting experience.
One (1) year leading or supervising professional staff.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of finance and accounting policies and procedures, and federal, state, and other applicable related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to acquire, apply and expand knowledge of the University’s policies.

Responsibilities

Manage Finance Unit Operations – 30%
Support Director and Assistant Director in managing and overseeing the College’s non-sponsored accounts, including developing budgets, tracking expenditures and creating and maintaining forecasting reports to ensure that resources are well managed, accurately reported and comply with University of Maryland policies and procedures.
Lead data inquiries within the finance unit, identifying and extracting relevant data from appropriate sources, and present the analyzed and refined data to leadership for informed decision-making.
Perform data mining, curation, and analysis to support financial planning and decision-making.
Manage the College’s Research Participant Payments (RPP) process, including oversight of the TANGO account tracking spreadsheet and coordination of reimbursements from sponsored accounts.
Process day-to-day transactions and respond to inquiries in the areas of purchasing, travel, payroll, and general operations, ensuring all activities adhere to applicable policies and procedures.
Develop and deliver training to staff and faculty on financial procedures and best practices.
Create and maintain clear and updated documentation of financial processes, policies and procedures, both internally (finance files) and externally (College website)
Monitor effort compliance and salary support for personnel, ensuring all costing allocations are up to date and correct.
Financial Oversight and Management of College Accounts – 50%
Reconcile all non-sponsored accounts monthly, providing budget reports to administrative leads and meeting with these leads to answer questions, update projections and help with funding concerns as appropriate.
Process all needed cost transfers.
Process fund transfers for College-level commitments, both internally and externally.
Process all financial transactions using college funds; including, but not limited to, setting up of purchase orders, processing vendor payments, creating and sending invoices, processing reimbursements, procurement goods, etc.
Ensure proper recording of expenses and e-filing of transaction documents for appropriate account reconciliation.
Prepare all invoices and track receipt of payment.
Deposit any checks that are received by the college into the appropriate account, keeping all documentation.
Manage all college accounts, creating new budgets when needed, closing old accounts when appropriate and updating account tracking sheets on a minimum of a quarterly basis.
Manage the College’s Procurement and Travel Card processes by reviewing all P-Card and T-Card transactions, ensuring compliance with deadlines and regulations, and maintaining accurate and complete documentation.
College Gift & Foundation Account Management – 20%
Manage the reimbursement process for all college gift and foundation accounts; maintaining a tracking sheet of expenditures, amounts and accounts to be reimbursed, following the process from expense incurred through receipt of reimbursement on a monthly basis.
Maintain tracking and reporting of all college gift and foundation accounts, including current balances and expenditures on a quarterly basis
Work with the Awards Committee on what active accounts they have to fund, the purpose of the funding, the current balance and ensuring awards/scholarships etc. are paid out to the selected individuals timely and appropriately, keeping detailed records of the entire process.