Finance Manager, Department of Theatre and Dance

University of Texas at Austin•Austin, TX

51d•$75,000•Onsite

About The Position

We are seeking an accomplished administrator who will provide oversight of the fiscal functions for the Department of Theatre and Dance, in accordance with the university's policy, and in concert with strategic objectives for the unit. The Finance Manager's core responsibilities include budgeting, accounting, payroll, and procurement. This role involves close collaboration with executive leadership, faculty, and university staff.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, or related field.
Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
At least three years of supervisory experience.
Ability to plan, initiate, and complete assignments with a minimum of direction.
Robust analytical skills with ability to translate complex data into simple, understandable information that can drive action.
Excellent communication, planning, problem solving, project management, and customer service skills.
Ability to work effectively both independently and as part of a team.
Required Competencies: Effective Communication, Decision Making and Critical Thinking, Conflict Management, Strategic Planning, Problem Solving, Relationship Management, Teamwork, Service Excellence.

Nice To Haves

At least five years of experience at UT Austin.
More than six years of related experience.
Experience with university systems such as DEFINE, FRMS, Cognos, and Workday.
Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge.

Responsibilities

Serve as principal financial consultant to the department chair.
Responsible for overseeing and conducting complex accounting and finance functions for the Department of Theatre and Dance.
Collaborate with faculty associate chair, faculty area heads, and staff supervisors in strategic planning and fiscal short-term and long-term goal setting including those to meet both academic and production goals.
Develop department's annual operating budget including endowments, grants, and instructional soft funding.
Work with chair and provides expertise for fiscal forecasting process.
Collaborates with the College of Fine Arts to ensure work objectives and processes are aligned with the Dean's Office goals.
Deploy and track area, production, and research budgets including graduate and undergraduate scholarships and assistantship funds.
Review and evaluate department activities and implement changes to improve and maintain the effectiveness of unit operations in relation to financial activities.
Establish and maintain financial procedures, reporting, account structure, and approval framework for the department.
Develop procedures for collecting, analyzing, and reporting financial accounting data.
Prepare ad-hoc financial reports as needed by chair, area heads, supervisors, and Dean's Office.
Initiate reconciliation process and monthly expense account certification.
Manage year-end closeout and roll-forward activities.
Supervise two business affairs staff members, including hiring, training, and evaluation.
Review and approve account requests, professional payments, faculty/student/staff/visitor travel, reimbursements, purchasing, IDT, cash advances, and inventory.
Initiate transfers for accuracy and corrections when necessary.
Establish and maintain limits on purchasing, guest travel, and student group travel credit cards.
Oversee UT-affiliated professional payments and hourly worker setup in Workday and in compliance with Human Resources and Payroll Services rules and limitations.
Review, prepare, and submit purchasing and performance contracts.
Approve, set up, and monitor all income-generating financial activities.
Update procedures as needed to ensure compliance with university policies and procedures, state and federal law and regulations.
Monitor special faculty grants, student support, and donations.
Coordinate fiscal and accounting activities with collaborating departments.
Assist with special projects and initiatives.