Department Manager, Department of Dance

University of California, Irvine • Irvine, CA

11h

About The Position

Under the general direction of the department chair, the department manager plans and directs all administrative functions of the Department of Dance, and other departments in the Claire Trevor School of Arts as needed. Analyzes needs, establishing short and long-range objectives and implements effective organizational planning to meet instructional, research and programmatic goals of the Department. Responsible for the management, strategic planning for and leadership of all administrative activities in the department including fiscal management of the departmental budgets, payroll, academic/staff/student human resources, graduate and undergraduate student affairs, internal controls and risk management. Oversight of laboratory and studio facilities and the inventories of all departmental space and equipment, as well as their assignment, utilization and safety procedures.

As a member of CTSA's Department Managers group, this role provides primary leadership for the Department of Dance and collaborates on cross-department operations to ensure coverage, continuity, and shared services across CTSA. Works within the Department Manager group to support other departments as assigned. Administratively reports to the Assistant Dean, receives programmatic supervision from the Department Chair, and serves as advisor to the Chair, faculty, staff, and students on a variety of issues.

Requirements

• Demonstrated experience using personal computer utilizing databases, networks and software packages. Skill utilizing Financial Aid, SLATE and systems, KFS, UCPath, AP Recruit, AP Review, and ZotPortal systems.
• Strong interpersonal skills with the ability to work both collaboratively and independently and interact at all levels with faculty, students, and staff, in order to determine and implement methods, procedures and policies that lead to the achievement of overall goals of the Department
• Excellent organizational and staff development skills.
• Excellent written and interpersonal communication skills
• Skill in supervising staff employees, including organizing work flow, delegating responsibility, interviewing, hiring, training, evaluating performance and disciplinary actions.
• Demonstrated strong interpersonal skills to work and communicate effectively with diverse groups. Skill to use tact, discretion, confidentiality in internal and external relations. Ability to establish and maintain cooperative working relationships with departments, administrators, faculty, staff, students and visitors
• Working knowledge of Policy and Procedures and Academic Personnel Policies.
• Demonstrated skill in management of space, equipment and material resources, and the development of utilization plans.
• Demonstrated experience in managing complex organization including annual budget planning and supervising diverse personnel.
• Demonstrated ability to analyze financial data and trends. Experience in performing complex fiscal and budgetary analysis. Demonstrated skills in planning, preparation, and administration of department budgets. Working knowledge of UCI accounting procedures, general ledgers and on-line financial systems, and ability to accomplish various accounting transactions.
• Demonstrated planning and organizational skills to assess priorities in order to complete work in a timely manner when there are changes in workload, competing assignments and deadline constraints.
• B.A/B.S. degree and a minimum of five years of experience in personnel or academic administration, or an equivalent combination of education and experience.
• Bachelor's degree in related area and / or equivalent experience / training
• Personnel or academic administration, or an equivalent combination of education and experience.

Responsibilities

• Plans and directs all administrative functions of the Department of Dance
• Analyzes needs, establishing short and long-range objectives and implements effective organizational planning to meet instructional, research and programmatic goals of the Department
• Responsible for the management, strategic planning for and leadership of all administrative activities in the department including fiscal management of the departmental budgets, payroll, academic/staff/student human resources, graduate and undergraduate student affairs, internal controls and risk management
• Oversight of laboratory and studio facilities and the inventories of all departmental space and equipment, as well as their assignment, utilization and safety procedures
• Provides primary leadership for the Department of Dance and collaborates on cross-department operations to ensure coverage, continuity, and shared services across CTSA
• Works within the Department Manager group to support other departments as assigned
• Serves as advisor to the Chair, faculty, staff, and students on a variety of issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees