Finance Liaison (AP, Grants, Payroll)

Project Find•New York, NY

23h•$36 - $44

About The Position

Project FIND’s mission is to provide low- and moderate-income and homeless older adults with the services and support they need to enrich their lives and live independently. Today Project FIND operates four supportive housing residences that are home to about 700 people, four Older Adult Centers with over 3,000 members, a case management program that provides assistive services to over 300 older adults and a program that assists over 100 homeless individuals who are often street homeless. Our members and residents range from the healthy and active to the frail and homebound to the homeless. For all these men and women, Project FIND is a critical resource providing housing, meals, support and programs that help individuals navigate the challenges of aging by encouraging community engagement and healthy living. Please visit our website at: www.projectfind.org. Job Summary: The Finance Liaison for Accounts Payable and Grants serves as a coordination role between internal departments, vendors, and BTQ Financial, the organization’s outsourced accounting partner. The position ensures that communication, documentation, and issue resolution flow smoothly across all parties. This role assists with review, coding, and approval of invoices. A primary function is also to resolve discrepancies in coding or documentation identified during BTQ’s processing, supports vendor setup and maintenance, and facilitates timely communication between staff and BTQ to maintain accuracy and compliance.

Requirements

Bachelor's degree in accounting (preferred) and/or a Minimum of 3-5 years of experience in accounting, with at least 2 years in grant accounting, preferably in a nonprofit environment.
Strong knowledge of nonprofit accounting principles and grant management.
Proficiency in accounting software and pay systems (e.g., Sage Intacct NFP, SIMPL, Bill.com, Nexonia) and Microsoft Office Suite (especially Excel).
Excellent analytical skills and attention to detail.
Strong communication skills, with the ability to explain financial concepts to non-financial staff.
Ability to work independently and as part of a team, with strong organizational and time management skills.
Ability to work independently

Responsibilities

Coordination with BTQ Financial
Serve as the primary internal point of contact for BTQ Financial regarding coding questions, documentation gaps, vendor issues, and transaction follow-ups.
Route BTQ requests to appropriate internal departments and actively track responses to ensure timely resolution.
Communicate status updates, process changes, and upcoming deadlines between BTQ and internal stakeholders.
Oversee and reconcile reimbursement and petty cash processes to ensure timely, accurate disbursement to staff.
Support BTQ in bank reconciliations related to Project FIND accounts payable, accounts receivable, grants, and contracts.
Assist BTQ with processing, review, and analysis of both contract-funded and non-contract operating budgets.
Accounts Payable Support
Partner with department heads and program leadership to resolve coding, backup, or documentation issues identified by BTQ.
Ensure timely submission of corrections, clarifications, and supplemental documentation.
Track outstanding AP issues and maintain clear, documented communication between BTQ and internal approvers.
Vendor Coordination
Coordinate vendor onboarding, setup, and maintenance by collecting required documentation and compliance materials.
Communicate directly with vendors, as needed, to obtain or clarify information required for BTQ processing.
Maintain organized and complete vendor records in alignment with internal policies.
Grants and Contracts Support
Collaborate with internal staff and BTQ to resolve coding, allocation, and documentation questions related to grant-funded expenses.
Ensure financial documentation aligns with approved grant budgets, contract terms, and funding requirements.
Communicate grant and contract updates to BTQ to support accurate and consistent financial reporting.
Workflow, Communication, and Issue Resolution
Facilitate consistent communication among departments, vendors, and BTQ to support efficient and compliant financial operations.
Participate in regular coordination meetings with BTQ and internal leadership to review open items, recurring issues, and process improvements.
Escalate unresolved or systemic issues to senior management with recommended corrective actions.
Additional Administrative Responsibilities
In consultation with The Director of Finance, provide Payroll Processing for both Union and Non-Union employees of Project FIND and its subsidiaries.
Provide support for monthly financial close processes, as needed.
Support annual audit preparation and execution, including coordination with BTQ.
Provide fiscal system support and user education to Project FIND staff.
Coordinate with internal and external auditors and grantors during grant- and contract-related audits.
Perform other related duties as assigned.