Finance Coordinator

STEPPENWOLF THEATER CO • Chicago, IL

2d

About The Position

FINANCE COORDINATOR Steppenwolf Theatre Company is seeking candidates for the full-time position of Finance Coordinator. The Finance Coordinator Supports the Finance Department with the routine functions of accounts payable; check runs; creating the payroll register; monitoring and reporting on bank account activity; compliance with government licenses, fees and reports; and the administrative support of the team and two Board Committees associated with the department. This role reports to the Finance Manager and collaborates with the Director and Associate Director. Areas of Responsibility: Maintain and Monitor Accounts Payable and Execute Weekly Check Run Oversee and organize the receiving and distribution of payable invoices, including prioritizing invoices to ensure on time payment Create new and maintain current vendor files in NetSuite Process payment requests weekly Apply corrections to A/P sessions, as advised by Finance Manager Cut and organize A/P checks for signature and coordinate the distribution of payment checks Monitor volume of weekly invoice processing, tracking invoices to log those which were past due and/or paid on time; follow-up on unpaid invoices Prepare Biweekly Payroll Register Process Payroll Biweekly, issue final checks and vacation payouts, distribute paper checks if run Monitor Banking Activity Provide Banking support by monitoring activity, including incoming/outgoing ACH payments and wire transfers Issue the daily Cash Dash summary of banking activity to Leadership Execute Schedule of Licenses and Fees/Government Reports and Forms File parking and sales tax returns Maintain schedule of licenses, fees and taxes to track timing and spending Prepare and distribute 1099s Prepare and Distribute W-2s Provide Administrative Support for Finance Committee and Associated Board Committees Support the Finance Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes Support the Audit Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes Provide Administrative support for the Finance Department on various projects Completes Other Duties as Assigned

Requirements

• The ideal candidate will hold a BA degree in Administration or Finance or have equivalent experience.
• Experience in Microsoft Systems and NetSuite; understanding of performing arts management preferred.

Responsibilities

• Maintain and Monitor Accounts Payable and Execute Weekly Check Run
• Oversee and organize the receiving and distribution of payable invoices, including prioritizing invoices to ensure on time payment
• Create new and maintain current vendor files in NetSuite
• Process payment requests weekly
• Apply corrections to A/P sessions, as advised by Finance Manager
• Cut and organize A/P checks for signature and coordinate the distribution of payment checks
• Monitor volume of weekly invoice processing, tracking invoices to log those which were past due and/or paid on time; follow-up on unpaid invoices
• Prepare Biweekly Payroll Register
• Process Payroll Biweekly, issue final checks and vacation payouts, distribute paper checks if run
• Monitor Banking Activity
• Provide Banking support by monitoring activity, including incoming/outgoing ACH payments and wire transfers
• Issue the daily Cash Dash summary of banking activity to Leadership
• Execute Schedule of Licenses and Fees/Government Reports and Forms
• File parking and sales tax returns
• Maintain schedule of licenses, fees and taxes to track timing and spending
• Prepare and distribute 1099s
• Prepare and Distribute W-2s
• Provide Administrative Support for Finance Committee and Associated Board Committees
• Support the Finance Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes
• Support the Audit Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes
• Provide Administrative support for the Finance Department on various projects
• Completes Other Duties as Assigned

Benefits

• medical
• dental
• vision insurance
• short-term and long-term disability insurance
• life insurance
• vacation pay
• paid sick time
• personal days
• Ventra transit benefit program
• employee assistance program
• 401(k) matching retirement program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level