Finance Coordinator

Facility Solutions Group•New York, NY

2d•$25 - $30

About The Position

We are looking for an ambitious, detail-oriented Finance Coordinator to join our team. In the electrical contracting world, timing is everything—not just on the job site, but in the books. You’ll be responsible for supporting the financial health of the Operations team by ensuring accurate, timely processing of job costing and clear visibility into payables and financial risk. This role acts as a key link between Operations and leadership, helping keep projects moving while protecting margins and vendor relationships. We are looking for a candidate who is not only a master of the ledger but also a tech-savvy professional. You should be comfortable leveraging AI-driven tools to automate manual entry, enhance financial reporting, and modernize our daily workflows . If you thrive in a fast-paced environment where "close enough" isn't an option, we want to hear from you.

Requirements

Bachelor’s degree in Finance, Accounting, or a related business field.
1–2 years of professional experience in a finance, bookkeeping, or internship role (experience in construction or trade industries is a major plus).
Proficiency in accounting software and strong Excel skills (vlookups, pivot tables) are a must.
Experience or a high level of comfort using AI tools to automate repetitive financial tasks and an interest in staying current with emerging fintech trends.
The ability to provide "human-in-the-loop" verification, ensuring that AI-generated data is accurate and compliant with construction standards.
The ability to be firm but professional when discussing overdue balances with clients and vendors.

Responsibilities

Maintain an organized, prioritized AP queue for Operations and support weekly AP review and monthly bookkeeping.
Process vendor invoices for Operations: Match invoices to POs, contracts, and proof of delivery (POD).
Verify pricing, quantities, tax, and terms.
Code invoices to correct jobs, phases, cost codes, and departments.
Request, research and escalate financial discrepancies.
Coordinate with Operations, AP, Purchasing, and project teams to obtain PODs, approvals, and corrections.
Maintain accurate purchase order information (original POs, change orders, delivered vs. invoiced vs. paid).
Flag cost overruns, missing credits, and mis‑coding; support accurate job costing and forecasting.
Prepare and maintain basic financial reports for Operations (e.g., AP aging, vendor exposure, exception lists).
Ensure invoices and financial records are supported by proper documentation and are audit‑ready.
Use system and reporting tools to track financial workflows and exceptions.
Identify recurring issues and recommend process improvements to strengthen financial accuracy and controls.