Finance Business Representative

Maricopa County•Phoenix, AZ

1d•$21 - $33

About The Position

As our Finance Business Representative, you will provide financial and administrative services, including travel arrangements, payables, and procurement. You will be responsible for performing complex and widely varied paraprofessional administrative duties while exercising independent judgment in making decisions in accordance with established guidelines.

Requirements

Three years of specialized administrative experience, including procurement, business travel coordination, finance management, and contract oversight
High school diploma or GED
Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire.

Nice To Haves

Associate degree or higher in Accounting, Finance, or Business Administration
Experience with finance information and document management systems
Proficiency with Microsoft Word, Excel, and Outlook

Responsibilities

Interpret and apply County and Office policies when procuring goods and services, including screening expenditure requests for accuracy and compliance, preparing purchasing documentation, tracking procurement activity, securing required approvals, and maintaining associated records
Resolve purchasing and payables issues by researching discrepancies, reviewing historical activity, requesting additional documentation from vendors or staff, and applying relevant policies and procedures
Initiate corrections to financial activity identified during reconciliation, prepare accurate journal entries, and ensure all adjustments are logical, documented, and compliant
Arrange, document, track, and report all investigative, training, and expert‑witness travel in accordance with County and Office policies
Coordinate airline and hotel reservations for staff, expert and fact witnesses, and external trainers, ensuring accurate calculation of travel advances and reimbursements
Track and report actual expenditures for supplies and services, initiating or calculating allocations and corrections as appropriate
Maintain accurate expenditure records within financial logs and the case management system in alignment with County and Office requirements
Manage petty cash funds, including screening reimbursement requests, applying policy requirements, tracking activity, obtaining approvals, and preparing paperwork for vendor payments or fund replenishment
Provide work direction and review the work of lower‑level staff as assigned
Perform other related duties as required

Benefits

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center
Maricopa County Kids Club, dedicated to serving Maricopa County families
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1